Executive Assistant to CEO

3 days ago

Noida, India Bhavna Corp. Full time

**Location** : Noida/Hyderabad**:
**Experience** : 4-8 years**:
**Qualification** **:Bachelor's Degree from a recognized University.****:
**Position Description**:
Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

**Mandatory Skills**:

- Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
- Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
- Managing executive calendars to set up meetings
- Manage calendar and handle all travel arrangements including all flights, Forex, Matrix, visa processing and accommodation etc,
- Maintain records, writing minutes of the meetings, corresponding with external & internal stakeholders
- Prepare agenda/required documents & transcribe minutes of meetings for daily/monthly meetings
- Act as the point of contact for the CEO among executives, employees, clients and other external partners
- Follows up on status of implementation of previous decisions taken and apprises the CEO.
- Liaison between different departments to facilitate communication, collaboration
- Assist in budget development process, record keeping of confidential/ critical documents for CEO review
- Maintain utmost confidentiality with sensitive and personal information
- Prepare MIS reports & Power point presentations for periodic Management Meetings

**Good to Have**:

- Strong work tenure: 4 to 10 years of experience supporting C-Level Executives, preferably in an IT organization
- Experience and interest in internal and external communications, partnership development, and fundraising
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms

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