Executive Assistant to Md

**About Medulla Communications**

Medulla Communications is among the most awarded healthcare advertising agencies globally since 2015 - over 20 awards including a Grand Prix at the leading awards like Cannes Lions Health, Clio, Global, LIA, and Spikes.

Medulla’s work across brands demonstrates how creativity and effectiveness work together. This reflects in Medulla being **#4 Most Effective Independent Agency of 2019(Effie’s)** **and #4 Specialist Agency of 2019 globally (WARC)**; at the same time it’s the only agency globally to have featured in the **top three agencies of the year between 2015 and 2017**, including being the **Healthcare Agency of the Year in 2016 at the Cannes Health Lions**.

While Medulla is focused on the healthcare advertising and communications alone, within this space we provide end-to-end services (including creative, advertising, digital platform development and CME certification to name a few) for all target audiences.

The agency’s philosophy is four short words - **Inhale science, exhale creativity**.

This translates into the Client Servicing, Medical and Creative teams working together at every stage of the communication development.

The 15 year-old agency provides end-to-end advertising services to leading pharma, consumer healthcare and medical device brands in India, US, EMEA and APAC markets.

Reports to: Managing Director

Job Location: Santacruz (E), Mumbai

Qualification: Any Graduate Degree

Experience: Minimum 5 years.

**Job responsibilities & Deliverable**:
**As a EA**
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
- Maintains customer confidence and protects operations by keeping information confidential.
- Making CC payment for MD’s Personal Accounts.
- Prepares reports by collecting and analysing information.
- Filing, Record keeping.
- Contributes to team effort by accomplishing related results as needed.
- Calendar Management.
- Acting as a first point of contact: dealing with correspondence and phone calls

Managing diaries and organising meetings and appointments, often controlling access to the manager/executive
- Coordinating with the manager/executive of important tasks and deadlines
- Liaising with staff, suppliers and clients
- Collating and filing expenses
- Miscellaneous tasks to support MD, which will vary according to the sector and to the MD’s remit, e.g. completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research
- Any other work provided by MD on day to day basis.

**Admin**
- Office maintenance & Housekeeping Coordination
- Ensures operation of equipment by completing preventive maintenance requirements; following instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Ticket booking
- B ’day, Farewell celebration
- IT & Vending Machine, AC, Office Electrical Fittings - Laptop/PC/Mac/IMac/Microsoft office renewal (Coordination)
- AMC-Follow ups
- Rental Agreement (preparing and maintaining)
- Couriers (Coordination)
- Vendor Development, Negotiation, quality checks and pricing
- Renewal of Shops and estb (BMC Licence)
- Fire Safety Compliance
- Admin Budgets

**Key Skills**:
Eye for detailing, Familiarity with business software such as Microsoft Office with an ability to become familiar with firm-specific programs and software, A high level of confidentiality, Excellent interpersonal and customer-facing skills, Strong communication skills, both written and verbal, flexibility and willingness to learn.

Pay: ₹500,000.00 - ₹600,000.00 per year

**Benefits**:

- Health insurance

Schedule:

- Day shift