Distribution Officer

**How will you CONTRIBUTE and GROW?**:
Execution of dispatches on a daily basis as per firmed plan for the day, in a safe and timely manner. Taking care of vehicle inspection and safety at site. Discuss with the CSD/Bulk Planner/Asset Controller for smooth dispatches of Bulk Liquid Tankers/ Cylinder vehicles. Timely reporting on trip information and its documentation flow.

Safety:

- Report all deviations, unsafe behaviors, unsafe situations, near misses, and accidents, incidents in the defined incident report format to AL India Safety.
- To ensure Zero Fatality & Zero accident pertaining to Distribution & Logistics.
- To provide support to DIC & Bulk SCM in Distribution Safety performance in line with Safety Score card & required actions for Improvement.
- To encourage all drivers & helpers in reporting all Act-In cards, Unsafe acts & conditions, incidents & accidents pertaining to Distribution & Logistics.
- To report all incidents/accidents & help to DIC & Bulk SCM in investigation of RCA for required incidents/ accidents & closer identified actions in time pertaining to Distribution & Logistics.
- Prepare and deliver a Monthly Safety Action Plan to the Distribution Incharge & Bulk SCM team.

Road Safety:

- To ensure all Road Safety related checklist compilation in coordinations with Site Security, Transporters, Transport Supervisors, drivers & Helpers.
- Pre Trip Inspection checklist process
- Checklist before the entry and just before the dispatch.
- Manage Non-Compliance.
- Stop the vehicle/Tankers if a No-Go compliance is identified.
- Work with the Site Distribution Incharge & Bulk Asset controller, Transport Supervisor to resolve it.
- Coordination in Preventive Maintenance of truck/ Tankers with transporter and crane/tail lift with maintenance team and OEM service engineers.
- Update record of permits and certificates in the Compliance Portal of Vehicle Tracking System from time to time.
- Conduct video Reviews from VTS and identify good practices and improvement areas to counsel the drivers.
- Provide a trip briefing to the drivers with the help of a trip sheet, before starting off the trip / giving dispatch documents to the driver (s) and after returning about the challenges faced during the trip.
- Receive and record driver feedback after the trip and share with the Distribution Incharge & Bulk SCM and Road Safety team.
- Conduct weekly meetings with drivers on Road Safety and reporting as per MOM format.
- Ensure proper upkeep of the driver rest room(s).
- Timely Implement actions from the Road Safety Action Plan for the site.
- Support in Driver Recruitment Process to recruit new drivers in the services.
- Maintain log of work performed by VTS service engineer.
- Report all deviations, unsafe behaviors, unsafe situations, near misses, and accidents, incidents in the defined incident report format to AL India Safety, DIC and Bulk SCM

Distribution Activities
- Timey dispatch of the Cryogenic Liquide (LIN, LOX, LARr, CO2), Inert ,Oxidizable & Flammable gasses including their risks & hazards
- To have Industrial gas cylinders including their color codes & VITT Loading / unloading process.
- To monitor effective utilization of trucks/Tankers, drivers & helper staff w.r.t. their trip schedules, day to day activities, absenteeism Management & completion of day to day to work.
- Create trip schedules in Gideons in line with the Daily Distribution Plan generated as per customer orders provided by the CSD and make invoices for supply of gas in Packaged Gasses and for Bulk DOs taken from Bulk Planner on time to release the tankers on time.
- Maintain the upkeep of Hand held sets (GTS scanning equipment).
- All Bulk SCM reports to be updated time to time with coordinating concern stakeholders,
- Ensuring and validation of the cylinder loaded in the trucks as per trip (products assigned) in Packaged gasses & VITTs as per the PESO licenses.
- Upload the trip details into the Handheld set provided to drivers before the trip starts by following all the required checklist before starting the trips for trucks & Bulk tankers.
- Handover the shipping documents (Hand held set, Invoices and permits) to the driving personnel and give him delivery instructions on customer’s location, delivery date and time, customer’s premises with using trips sheets.
- Making sure the driver has done correct scanning in the GTS handheld.
- Provide training to the drivers from time to time on Handheld device handling in Packaged Gasses.
- Downloading the trip's details from the Handheld Devices (provided to drivers) after the trip ending for PG vehicles with validations with trips closer on time.
- Submission of monthly transportation Invoices to the accounts within before the end of month for payments, in absence of Distribution Incharge.
- Ensure timely dispatch of invoices to the correct addresses of customers for timely payments (If any).
- Maintain record of all Dispatch and Delivery related documents at designated place