Personal Assistant
2 weeks ago
**Job Title**: Personal Assistant (PA)
**Department**: Administration / Executive Office
**Reports To**: Director
**Location**: Worli
**Employment Type**: Full-time
**Job Summary**:
The Personal Assistant will provide comprehensive administrative, secretarial, and organizational support to the reporting manager. The role requires maintaining confidentiality, managing schedules, coordinating meetings, and handling day-to-day communication and office tasks efficiently.
**Key Responsibilities**:
- **Administrative Support**:
- Manage and maintain the executive’s calendar, appointments, and travel arrangements.
- Organize meetings, prepare agendas, and record minutes.
- **Documentation & Reporting**:
- Draft, review, and format letters, reports, and presentations.
- Maintain confidential files, records, and documentation.
- Assist in preparing MIS reports and tracking follow-ups.
- **Coordination & Communication**:
- Act as a point of contact between the executive and internal/external stakeholders.
- Coordinate with departments for pending approvals, updates, and reports.
- Ensure smooth communication flow and timely execution of delegated tasks.
- **Travel & Event Management**:
- Handle travel itineraries, hotel bookings, and reimbursements.
- Assist in organizing events, meetings, and conferences.
- **Confidentiality & Professionalism**:
- Maintain the highest level of discretion when dealing with sensitive information.
- Uphold professionalism and integrity in all interactions.
**Required Skills & Competencies**:
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and work under pressure.
- High level of discretion and confidentiality.
- Attention to detail and proactive attitude.
**Qualifications & Experience**:
- Bachelor’s degree in Business Administration, Commerce, or related field.
- 3-7 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
- Experience in handling senior leadership support preferred.
**Key Attributes**:
- Professional appearance and demeanor.
- Dependable and adaptable.
- Strong interpersonal skills.
- Discreet and trustworthy.
Pay: ₹12,666.77 - ₹50,424.24 per month
**Benefits**:
- Food provided
- Health insurance
- Paid sick time
- Provident Fund
Work Location: In person
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