Personal Assistant
1 week ago
Job Title: Personal Assistant (PA)
Department: Administration / Executive Office
Reports To: Director
Location: Worli
Employment Type: Full-time
Job Summary:
The Personal Assistant will provide comprehensive administrative, secretarial, and organizational support to the reporting manager. The role requires maintaining confidentiality, managing schedules, coordinating meetings, and handling day-to-day communication and office tasks efficiently.
Key Responsibilities:
- Administrative Support:
- Manage and maintain the executive's calendar, appointments, and travel arrangements.
- Organize meetings, prepare agendas, and record minutes.
- Handle incoming emails, calls, and correspondence promptly and professionally.
- Documentation & Reporting:
- Draft, review, and format letters, reports, and presentations.
- Maintain confidential files, records, and documentation.
- Assist in preparing MIS reports and tracking follow-ups.
- Coordination & Communication:
- Act as a point of contact between the executive and internal/external stakeholders.
- Coordinate with departments for pending approvals, updates, and reports.
- Ensure smooth communication flow and timely execution of delegated tasks.
- Travel & Event Management:
- Handle travel itineraries, hotel bookings, and reimbursements.
- Assist in organizing events, meetings, and conferences.
- Confidentiality & Professionalism:
- Maintain the highest level of discretion when dealing with sensitive information.
- Uphold professionalism and integrity in all interactions.
Required Skills & Competencies:
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and work under pressure.
- High level of discretion and confidentiality.
- Attention to detail and proactive attitude.
Qualifications & Experience:
- Bachelor's degree in Business Administration, Commerce, or related field.
- 3–7 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
- Experience in handling senior leadership support preferred.
Key Attributes:
- Professional appearance and demeanor.
- Dependable and adaptable.
- Strong interpersonal skills.
- Discreet and trustworthy.
Job Type: Full-time
Pay: ₹12, ₹50,424.24 per month
Benefits:
- Food provided
- Health insurance
- Paid sick time
- Provident Fund
Work Location: In person
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