Personal Assistant/secretary/steno

2 weeks ago

Worli Mumbai Maharashtra, India Celestial Globe Full time

**Position summary**:We are seeking a highly organized and efficient individual to join our team as a Stenographer Cum Personal or Executive Assistant. In this role, you will provide comprehensive administrative support to our executives while also utilizing your stenography skills to ensure accurate and efficient documentation.

**Responsibilities**:

- Manage the executive's calendar, schedule appointments, and coordinate meetings.
- Take dictations and transcribe them into accurate written documents using steganography techniques.
- Prepare reports, presentations, and other documents as required by the executive.
- Handle travel arrangements.
- Conduct research on various topics to assist with decision-making processes.
- Maintain confidentiality of sensitive information and handle it with outmost professionalism.
- Organize and maintain files, records, and other documentation systems.
- Drafting / making changes to Legal documents such as Permanent Alternate Accommodation. Agreement, Sale Deed, Agreement to Sale, MOU’s with tenants & flat buyers, Conveyance Deeds, Development Agreements, Power of Attorneys, Declarations, Letter of Possession, Letters of Allotment, Notices, Reply to Notices etc. as per MD's instruction in coordination with Legal Team.
- Transcribe meetings, and other verbal communications into written form.
- Proofread and edit transcripts for accuracy, grammar, punctuation, and spelling.
- Format and organize transcripts according to the office standards and guidelines.
- Attend meetings and other events that require transcription.
- Review and correct the transcripts for any errors or inconsistencies.
- Deliver the transcripts to the appropriate parties in a timely manner.
- Archive and backup the transcripts and related files in a secure location.
- Follow the office policies and procedures regarding transcription services.
- Prepare Minutes of the Meeting

Requirements & Skills:

- Proven experience as a Personal or Executive Assistant role.
- Preferably Legal background
- Minimum of 5-7 years of experience as a stenographer or court reporter with proven ability to transcribe spoken words accurately and quickly.
- Typing speed of 50-70 wpm, with proficiency in stenography techniques.
- A high level of attention to detail and accuracy with excellent editing and formatting skills.
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
- Excellent in verbal, listening, writing, editing, and formatting skills.
- High level of discretion and confidentiality when handling sensitive information.
- Proficiency in using office productivity tools such as Microsoft Office/Microsoft Excel/Microsoft Word.
- Ability to Multitask, Well Organised
- Prioritize tasks and meet deadlines without compromising quality.
- Fluency in the English language is essential for this position as all communication will be conducted in English.
- A high level of maturity and confidence, with the ability to work independently/under pressure or as a part of a team and handle feedback.

**Salary**: ₹10,101.68 - ₹20,000.00 per month

Schedule:

- Fixed shift

**Experience**:

- total work: 1 year (preferred)

Ability to Commute:

- Worli, Mumbai, Maharashtra (required)

Ability to Relocate:

- Worli, Mumbai, Maharashtra: Relocate before starting work (required)

Work Location: In person

**Speak with the employer**

+91 8097848506

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