Executive Assistant

15 hours ago

Remote, India Learntastic Full time

**Job Details-**
**Location-**Remote**
**Core Responsibilities**:

- ** Calendar & Schedule Management**
- Organize and prioritize executive’s daily agenda.
- Coordinate meetings, appointments, and events.
- Manage travel schedules and itineraries.
- ** Communication Management**
- Draft, proofread, and manage correspondence.
- Liaise with internal teams, clients, and external stakeholders.
- ** Administrative Support**
- Prepare reports, presentations, and documents.
- Manage expense reports, budgets, and reimbursements.
- Handle filing systems (digital and physical).
- ** Meeting Coordination**
- Schedule, prepare agendas, and take minutes.
- Ensure executives are well-prepared with background materials.
- Follow up on action items

**Strategic & Operational Support**:

- ** Project Assistance**
- Support executive-led projects.
- Conduct research and compile data for decision-making.
- Track deadlines and deliverables.
- ** Decision Support**
- Filter information and highlight priorities.
- Provide recommendations where appropriate.
- Maintain confidentiality on sensitive matters.
- ** Relationship Management**
- Build strong relationships with key contacts.
- Represent the executive in communications or meetings as needed.
- Maintain a professional image on behalf of the executive

**Leadership & Coordination**:

- ** Team Liaison**
- Act as a bridge between the executive and team members.
- Support coordination across departments.
- Monitor workflows and escalate issues.

**Key Skills & Attributes**:

- ** Organization & Time Management**: juggling multiple priorities effectively.
- ** Discretion & Confidentiality**: handling sensitive information with care.
- ** Communication**: excellent written and verbal skills.
- ** Problem-Solving**: anticipating needs and addressing challenges proactively.
- ** Technology**: proficient with productivity software (e.g., MS Office, Google Workspace, CRM tools).
- ** Adaptability**: handling fast-paced, changing environments.
- ** Tech-savvy** and quick learner with software tools.

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