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Receptionist/admin

2 weeks ago

Gurgaon, India Hatch Full time

**Requisition ID**:85368

**Job Category**:Administration/Support

**Location**:Gurugram, Haryana, India

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

Looking to take the next step in your career? Hatch is currently seeking a highly motivated **Receptionist/ Administrative Assistant** to join our team in Gurugram, Haryana.

As part of our Shared Services team, comprised of Finance, Marketing and Communications, and Human Resources, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

Hatch’s India office is looking for a Receptionist/ Administrative Assistant to perform secretarial, receptionist and general administrative duties for the smooth running of the office and serve as support for our Project Services and Document Control groups, in case required.

Join our team and become part of a community that strives for positive change.
- Main contact for the front door:

- Answering the phones professionally
- Welcoming visitor / clients to Hatch and ensuring that they sign in as per office Policies
- Prioritizing - ensuring that the reception desk and phone are covered
- Managing Pantry Boys and Housekeeping staff
- Receiving deliveries to the office and shipping of Packages / letters
- Managing invoices for office related expenses
- General office duties such as:

- Ordering of office supplies including kitchen supplies
- Ordering lunches for meetings
- Ordering safety supplies,
- Assisting with onboarding of new hires,
- Managing parking passes,
- Communicating with the landlord / building owner,
- Organizing staff functions / social events, etc.
- Booking of boardrooms
- Travel arrangements for the employees / visitors
- Booking meetings for office leaders
- Taking notes / minutes in meetings
- Check and distribute mail
- Booking Car Rentals
- Booking Apartment / Hotels for visitors
- Supporting project administrative functions such as Document control and Project Services
- Issuing documents
- Formatting general, proposals and project related documents / reports including letters, memos, minutes of meeting etc.
- Assisting with CVs and other documentation for proposals, when required

**You bring to the role**:

- 2 -5 years of prior experience as an Administrative Assistant in a professional services firm or similar office environment.
- Excellent verbal and written communication skills;
- Excellent coordination and planning skills;
- Strong competency in Microsoft Office tools such as PowerPoint, Word, Excel and Outlook.
- Self-motivation, initiative and the ability to work effectively with all organizational levels;
- Quick learner, well organized with good interpersonal skills;
- Detail oriented individual who takes pride in the work and ensures work is always completed to the highest degree of accuracy;
- Can easily prioritize tasks, adapt to change, and work very well under pressure.

Why join us?
- Work with great people to make a difference
- Collaborate on exciting projects to develop innovative solutions
- Top employer

What we offer you?
- Flexible work environment
- Long term career development
- Think globally, work locally

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.