Office Assistant

1 week ago

Shastri Nagar Jodhpur Rajasthan, India Marwari Catalysts Full time

**Role Overview**:As the Office Assistant, you will play a pivotal role in enabling the CEO to focus on strategic priorities. You will act as a trusted partner, managing schedules, coordinating high-stakes communication, and ensuring smooth operations across various teams. This role requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced, entrepreneurial environment.

Key Responsibilities:
Administrative Support
- Manage the CEO’s calendar, appointments, and meetings, ensuring effective time management.
- Handle travel arrangements, itineraries, and accommodations for the CEO.
- Prepare and edit correspondence, presentations, reports, and other documentation as required.
- Take minutes during key meetings and ensure follow-up on action items.

**Strategic Coordination**
- Collaborate with various teams to gather information and provide the CEO with concise updates on key projects.
- Support the CEO in tracking and prioritizing strategic initiatives.

**Communication**
- Liaise with internal and external stakeholders, including investors, partners, and clients, on behalf of the CEO.
- Ensure that communication between the CEO and the team is seamless and efficient.

**Event and Meeting Coordination**
- Plan and coordinate executive-level meetings, conferences, and events.
- Assist in organizing CEO participation in industry forums, startup pitch events, and media appearances.

**Confidentiality and Discretion**
- Handle sensitive information with the utmost confidentiality and professionalism.
- Serve as a gatekeeper, ensuring the CEO’s focus remains on high-priority initiatives

**Qualifications**:

- Bachelor’s/Master's degree in Business Administration, Management, or a related field.
- 1+ years of experience as an Executive Assistant, preferably in a startup or fast-paced environment.
- Excellent organizational and multitasking skills, with attention to detail.
- Strong written and verbal communication skills.
- Proficiency in tools like Google Workspace, MS Office, and project management platforms.
- Ability to work independently and make sound decisions under pressure.
- High level of discretion and professionalism in handling confidential matters

**Job Types**: Full-time, Permanent

Schedule:

- Day shift

**Education**:

- Master's (preferred)

**Experience**:

- Microsoft Office: 1 year (preferred)
- total work: 1 year (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

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