Office Assistant

5 days ago

Vaishali Nagar Jaipur Rajasthan, India Rankawat Group Full time

**Job Title**: Office Assistant

**Job Summary**:
The Office Assistant will be responsible for handling administrative duties to ensure the smooth running of office operations. This includes managing office supplies, assisting with communications, organizing files, and providing support to staff and management as needed.

**Key Responsibilities**:

- **General Office Support**:

- Greet and assist visitors, clients, or vendors, ensuring they are directed to the appropriate person.
- Manage office calendars, schedule meetings, and assist with appointment coordination.
- Maintain and organize office files, both physical and digital, ensuring quick and easy access to information.
- **Administrative Duties**:

- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Assist in the preparation of meetings, including organizing materials, preparing meeting spaces, and taking notes if necessary.
- Handle incoming and outgoing mail, packages, and deliveries.
- **Office Organization**:

- Maintain inventory of office supplies, order replacements when needed, and track orders.
- Ensure the office environment is clean, organized, and safe.
- **Support to Teams**:

- Assist department heads and staff with various administrative tasks.
- Coordinate travel arrangements and accommodations as needed for staff or visitors.
- **Data Entry and Recordkeeping**:

- Update databases, maintain accurate records, and input data into systems as required.
- Assist with billing, filing expense reports, or tracking invoices as needed.
- **Miscellaneous Tasks**:

- Handle basic customer inquiries and resolve minor issues when applicable.
- Support special projects or initiatives as directed by the supervisor.

**Qualifications**:

- High school diploma or equivalent (Associate’s degree or relevant certification preferred).
- Previous office or administrative experience is a plus.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Basic knowledge of office equipment (fax machines, copiers, printers).
- Strong communication skills (verbal and written).
- Excellent organizational and multitasking abilities.
- Ability to maintain a professional appearance and attitude.

Pay: ₹10,000.00 - ₹18,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

**Education**:

- Higher Secondary(12th Pass) (preferred)

**Experience**:

- Microsoft Office: 1 year (preferred)
- total work: 1 year (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

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