Operations & Accounts Assistant

1 week ago

Naupada Thane Maharashtra, India DERMA MD CLINICS Full time

**About the Role**

We are looking for a smart, reliable, and detail-oriented **Operations & Accounts Assistant** to support the day-to-day administrative and back-end functions of our growing multi-location healthcare and retail business.

This is a critical support role that involves managing documentation, billing coordination, HR assistance, vendor follow-ups, and cloud-based filing systems. You’ll work closely with the leadership team while also being the point of contact for staff across locations regarding leave tracking, reimbursements, and document submissions.

If you're highly organised, love checklists, and enjoy bringing order to chaos, this is the perfect opportunity for you.

**What We’re Really Looking For**

We’re seeking a dependable **“go-to person”** who thrives in a support role and wants to take ownership of all **back-end operations** that keep a business running efficiently.

You should be someone who:

- Is **comfortable juggling multiple tasks** — admin, HR, vendor follow-up, documentation
- Takes **ownership without needing constant follow-ups**:

- Understands that **support roles are mission-critical** to a growing company
- Can handle **confidential business and HR information** with full discretion
- Is looking for a **long-term opportunity** to work closely with leadership and grow into a trusted core team member

Over time, this role may expand to include:

- Coordinating recruitment paperwork and onboarding
- Helping implement and maintain filing or automation systems
- Managing renewals, contracts, and office administration tasks
- Interacting with external vendors, consultants, and service providers

**Key Responsibilities**

**1. Admin & Documentation**
- Organize scanned invoices and soft copy receipts in OneDrive cloud folders
- Ensure correct tagging by cost center, expense category, and payment mode
- Maintain physical files at both centres (clinic, pharmacy, e-commerce)
- Follow up with relevant team members to ensure timely receipt submission

**2. Accounts Support**
- Rename and upload vendor bills and purchase documents systematically
- Coordinate with the external accountant for bookkeeping and data handover
- Track due payments, reimbursements, and petty cash logs

**3. HR & Staff Coordination**
- Maintain and update staff leave records and attendance logs
- Collect, scan, and file employee documents, agreements, and onboarding paperwork
- Coordinate reimbursement submissions and assist with payroll prep in Excel

**4. Vendor & Purchase Management**
- Track online orders (Amazon, Flipkart, IKEA, etc.) and download invoices
- Follow up on delivery issues, returns, and pending documentation
- Highly organised and detail-oriented
- Proactive — follows up, closes loops, and does not need daily reminders
- Comfortable working across departments and functions
- Can manage sensitive financial and HR data with discretion
- Bonus: Experience in healthcare, retail, or office coordination roles

**Job Types**: Full-time, Permanent

Pay: Up to ₹25,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift
- Fixed shift
- Weekend availability

Application Question(s):

- 1. Are you comfortable working with cloud folders like OneDrive or Google Drive?

Work Location: In person

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