Tendering / Proposals Coordinator
1 week ago
The Proposal Coordinator will be responsible for coordinating, preparing, managing, and writing proposals, as well as responding to Requests for Proposals (RFPs).
- Assist in the preparation and compilation of Pre/Post-Bid clarifications and clarification replies, ensuring that the proposal documentation is in line with all previously agreed tender negotiations.
- Manage communications and correspondence with subcontractors.
- Proactively monitor opportunities due dates, clarifications due dates, pre-bidding meetings due dates, submission due dates.
- Identify risks associated with the proposal and work with relevant teams to mitigate them.
- Coordinate proposal development meetings, including kick-off, review, and sign-off sessions.
- Track bid outcomes and obtain client feedback for continuous improvement.
- Maintain a database of past bids and projects, including wins, losses, and lessons learned.
- Support vendor registering on clients’ portal, including preparing and submitting all necessary documentation.
- Coordinate and manage the qualification and pre-qualification documentation for new and existing projects, ensuring all necessary credentials and certifications are up-to-date.
Technical Skills:
- Proficiency in proposal management tools and Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience in developing technical and commercial proposals.
Soft Skills:
- Excellent written and verbal communication skills.
- High attention to detail and organizational skills.
- Strong Stakeholder management skills, including the ability to manage multiple bids simultaneously.
- Ability to work under pressure and meet tight deadlines.
Qualifications:
- **Bachelor’s degree in civil engineering**.
- Experience in bid/proposal management, business development, or a related field.
- Minimum 3 years of experience in a relevant field
- Works well under pressure, calm and level-headed
**Benefits**:
- Paid sick time
- Paid time off
Schedule:
- Weekend availability
Work Location: In person
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