Tendering / Proposals Coordinator

2 weeks ago

Kochi Kerala, India Eljo Solutions Pvt Ltd Full time

The Proposal Coordinator will be responsible for coordinating, preparing, managing, and writing proposals, as well as responding to Requests for Proposals (RFPs).
- Assist in the preparation and compilation of Pre/Post-Bid clarifications and clarification replies, ensuring that the proposal documentation is in line with all previously agreed tender negotiations.
- Manage communications and correspondence with subcontractors.
- Proactively monitor opportunities due dates, clarifications due dates, pre-bidding meetings due dates, submission due dates.
- Identify risks associated with the proposal and work with relevant teams to mitigate them.
- Coordinate proposal development meetings, including kick-off, review, and sign-off sessions.
- Track bid outcomes and obtain client feedback for continuous improvement.
- Maintain a database of past bids and projects, including wins, losses, and lessons learned.
- Support vendor registering on clients’ portal, including preparing and submitting all necessary documentation.
- Coordinate and manage the qualification and pre-qualification documentation for new and existing projects, ensuring all necessary credentials and certifications are up-to-date.

Technical Skills:

- Proficiency in proposal management tools and Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience in developing technical and commercial proposals.

Soft Skills:

- Excellent written and verbal communication skills.
- High attention to detail and organizational skills.
- Strong Stakeholder management skills, including the ability to manage multiple bids simultaneously.
- Ability to work under pressure and meet tight deadlines.

Qualifications:

- **Bachelor’s degree in civil engineering**.
- Experience in bid/proposal management, business development, or a related field.
- Minimum 3 years of experience in a relevant field
- Works well under pressure, calm and level-headed

**Benefits**:

- Paid sick time
- Paid time off

Schedule:

- Weekend availability

Work Location: In person

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