Chief Operating Officer

**JD OF COO**

**Garden Visits**

1. Garden visits with MD

2. Garden visits with consultants - Mr. PKK / Dr. Pathak/ Ranadhir Dey/ Mr. Datta

3. Independent visits to the garden as per requirements.

**Budgetary work**

1. Prepare Shako and Sadharu garden budget

2. Prepare Sales budget for Shako & Sadharu

**Regular/Routine purchases**

1. Setup/maintain approved vendor list of HO/HO controlled suppliers

2. Setup/maintain approved vendor list of Garden based local suppliers.

a. Scrutinize the indent as to its approval at garden level from “user department” and the Manager.

b. Ascertain necessity of the indent & its quantity; whether it is a standard indent as per budgetary needs and time frame or a one off; is there any special recommendation - from consultants; take approval from MD before proceeding further on the indent.

c. Get indent processed through purchase executive to get a comparative cost estimate from more than one vendor along with terms & conditions

d. Place order.

e. Monitor through purchase executive final receipt of material by the garden.

f. Obtain a final confirmatory approval as to the quality of material received by them.

g. Be extra vigilant as to technical specifications of indent - whether chemical or electrical or mechanical items.

**Capex Purchase**

1. Ascertain necessity of capex purchases either from consultant’s report or policy decisions arising out of executive meetings with Garden/consultants.

2. If capex purchase carries feature of a project/mini-project - multiple sub-components of machinery items, civil work at ground level, installation testing and commissioning etc - engage with the consultant at all levels to:
a. Get a proper note from the consultant concerned as to his proposal

b. Get a proper note from the garden manager as to capex items that we may need to purchase if such a purchase decision emanates from inhouse discussion.

c. Identify the vendors, collect quotations from them and get it vetted by consultant/garden manager.

d. Once all is agreed as to the capex item, capital involvement, pay-back period etc, go into purchase mode per steps identified herein above.

**Monitor & maintain Systems**

1. Monitor different process-related protocols that have been set up by the company.

2. Ensure mapping of these protocols through MIS reports such as FMS/PMS/Checklist etc.

3. Understand process flow of MIS reports - task sequencing, authorization levels etc.

4. Identify redundancy and duplication of the systems

5. Give suggestions to improve/tune up the systems.

**Keep abreast of our industry specific information/data**

1. Read and understand consultants visit reports & their recommendations.

2. Read and understand trade journals such as TRA bulletin, ITA/ABIT circulars as issued from time to time and Assam Govt’s directive/notices on tea industry.

3. Follow weather reports.

**Attend meetings**:
1. All OM meetings

2. All Sales meetings

3. All the meetings that are set up with consultants, garden managers.

**Attend tea tasting sessions in the office.**

**Organization records**:
1. Compile and collect product literature, warranty papers etc for all the machinery items. These records are maintained at the Garden. HO need to have a copy of the same. We need to refer to these records, especially in the case of older plant & machinery that requires upgradation or replacement.

2. Ensure records at HO are maintained properly and are archived from time to time.

3. Record keeping of files: Archiving and maintenance

**Admin Role at HO**

1. Ensure that office routine and discipline is maintained at all times.

2. Ensure cordial relationship among staff members.

3. Handholding and mentoring of staff members

Pay: ₹40,000.00 - ₹50,000.00 per month

Schedule:

- Day shift

Application Question(s):

- Your current and expected CTC

**Experience**:

- total work: 4 years (preferred)

Work Location: In person