Invoicing Coordinator

1 week ago

Mumbai, India Enermech Full time

JOB PUROSE
- The Invoicing Coordinator is primarily responsible for providing invoice / billing duties across the various business lines and assisting with general cost engineering.
- Generate best value for the company through accurate and timely invoicing and effective management of a Business Line’s commercial activities.
- The Coordinator may be called upon to undertake other duties at the request of their functional or business line manager.

MAIN RESPONSIBILITIES AND KRAa
- Liaising with Aberdeen Commercial team in regards to invoicing duties
- Prepare, raise and issue sales invoices, ensuring compliance with relevant contract/PO and that all required back-up documents are included
- Create, maintain, update & check billing schedules incorporating all charges in preparation for submission of invoices
- Tracks spend per job against PO value committed to by clients
- Liaising with Aberdeen Commercial team to assist with responding to any invoicing queries from clients
- Review aged debtors list issued by finance and follow up on for any overdue invoices raised with the clients operational / supply chain contacts (not with client AP contact)
- Provide guidance and support to commercial administrators with regards to the updating of billing schedules and recoverable costs and charges to be included
- Assist in the preparation of cost accrual and ensure submission in accordance with corporate finance requirements and time table
- Assist with accurate internal and external contract cost reports, distributing and facilitating reviews with responsible project manager/engineer.
- Monitoring and reporting of spend against client purchase order values, highlighting when spend in reaching PO amount.
- Review of invoices and schedules to ensure that they are presented to the client correctly and in a timely manner such that they are paid on the due date.
- Other work as directed by management.

QUALIFICATION

Essential
- Any Bachelor's Degree Holder or Undergraduate
- Previous invoice generation experience
- Previous cost control / contract engineers role

Preferred
- Commercial administration experience

PERSONAL QUALITIES

Required for position:

- Professional manner
- Proactive attitude
- Self-motivated & willingness to learn
- Able to work as part of a team, and input opinions to situations and processes
- Good communicator and approachable
- Ability to work to deadlines, and flexible to ensure completion of tasks
- Organized and methodical, with an ability to focus on the detail of issues
- Able to adapt to change

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