Executive Assistant

2 weeks ago

Madipakkam Chennai Tamil Nadu, India SMARTAIL Full time

**Key Responsibilities**

**Executive Support**
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for CXO and senior executives
- Prepare briefing materials, presentations, and reports for board meetings and executive sessions
- Handle confidential correspondence and communications with internal and external stakeholders
- Act as primary point of contact between executives and internal/external parties

**Administrative Excellence**
- Organize and maintain executive files, records, and documentation systems
- Coordinate executive team meetings, including agenda preparation and minute-taking
- Manage expense reports, budget tracking, and vendor relationships
- Oversee office operations and liaise with facilities management

**Strategic Support**
- Assist in preparation of strategic documents, investor presentations, and quarterly reports
- Support due diligence processes and corporate development initiatives
- Coordinate with legal, finance, and HR teams on executive-related matters
- Manage special projects and initiatives as assigned by leadership

**Stakeholder Management**
- Interface with board members, investors, clients, and key partners
- Coordinate customer visits and corporate events
- Support recruitment processes for senior positions
- Maintain relationships with external service providers and consultants

**Required Qualifications**

**Education & Experience**
- Bachelor's degree in Business Administration, Management, or related field
- 3-5 years of experience as Executive Assistant or in senior administrative roles
- Previous experience in technology/startup environment preferred
- Experience supporting C-level executives in fast-growing companies

**Technical Skills**
- Advanced proficiency in MS Office Suite (Excel, PowerPoint, Word, Outlook)
- Experience with project management tools (Asana, Trello, or similar)
- Familiarity with CRM systems and digital collaboration platforms
- Basic understanding of financial reporting and budget management

**Core Competencies**
- Exceptional written and verbal communication skills in English
- Strong organizational skills with attention to detail
- Ability to handle confidential information with discretion
- Proactive problem-solving approach and critical thinking abilities
- Flexibility to work outside regular business hours when required

**Preferred Qualifications**
- MBA or relevant professional certification
- Experience in retail technology or SaaS companies
- Knowledge of corporate governance and compliance procedures
- Experience with investor relations and board management
- Proficiency in additional South Indian languages

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹50,000.00 per month

**Benefits**:

- Health insurance
- Leave encashment
- Paid sick time
- Provident Fund

Work Location: In person

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