Executive Assistant

2 weeks ago


Chennai Tamil Nadu, India Vendasta Full time

**Executive Assistant**

**Chennai, India**

**About the Job**:
The mission of the Executive Assistant is to provide high-level administrative, operational, and light project management support to the team in enabling effective leadership, clear communication, and frictionless execution. You’ll ensure alignment across teams, manage multiple concurrent workflows, and act as a trusted go-to for internal coordination and external-facing excellence. This role is foundational to maintaining operational efficiency and unlocking capacity for strategic focus.

**Your Impact**:
**Executive Operations**:

- Own calendar scheduling across departments and time zones; anticipate conflicts and build in buffer time.
- Prepare Directors for meetings with agendas, pre-reads, and briefing notes

**Project Coordination**
- Use platforms like Asana or ClickUp to assign tasks, monitor progress, and help unblock stakeholders.
- Coordinate timelines for cross-functional projects, especially in web, content, and campaign execution.

**Client & Internal Workflows**
- Support onboarding tasks (e.g., contracts, CRM updates, and document collation).
- Follow up with internal and external stakeholders to maintain task momentum.
- Create and refine SOPs to streamline recurring tasks (e.g., reporting cycles, asset requests).

**Data, Reporting & Documentation**
- Organize contracts, reports, briefs, and templates using standardized naming conventions in Google Workspace.
- Compile marketing performance snapshots for weekly and monthly reporting cycles (e.g., from SEO tools or ad dashboards).
- Maintain a centralized library of insights, templates, and meeting notes.

**Research & AI Enablement**
- Conduct research on competitors, campaigns, and marketing trends.
- Use AI tools (e.g., ChatGPT, Grammarly, Notion AI) to draft meeting notes, prepare outlines, and summarize reports.
- Suggest and experiment with automation tools to simplify recurring tasks (e.g., AI assistants for inbox triage or note summarization).

**What you bring to the table**:
**Tools & Technical Skills**
- Google Workspace mastery (Gmail, Calendar, Docs, Sheets, Slides)
- Project management: Asana, ClickUp, Trello (or similar)
- Familiarity with CRM (e.g., HubSpot, Salesforce), marketing dashboards (e.g., Google Analytics, SEMrush)

**AI Fluency - IC3 Level**
- Comfortable using AI tools with moderate customization
- Able to iterate on prompts for improved summaries and workflows
- Recommends AI-based process improvements to increase efficiency

**Administrative Strengths**
- Anticipates operational needs before they arise
- Manages multiple moving parts with clarity and calm
- Creates polished and actionable documentation (agendas, minutes, SOPs)

**Professionalism & Soft Skills**
- Exceptional written and verbal communication
- Highly detail-oriented; thrives on clarity and consistency
- Discreet, trustworthy, and professional under pressure
- Self-starter with a collaborative and proactive mindset

**Perks**:

- Stock options (as per policy)
- Benefits - Health insurance
- Paid time offs
- Public transport reimbursement
- Flex days
- Training & Career Development - Professional development plans, leadership workshops, mentorship programs, and more
- Free Snacks, hot beverages, and catered lunches on Fridays
- Culture - comprised of our core values: Drive, Innovation, Respect, and Agility
- Provident Fund


  • Executive Assistant

    2 days ago


    Chennai, Tamil Nadu, India Acrannolife Genomics Full time

    **About Us**: Acrannolife Genomics is developing technologies to provide most-affordable point-of-care pharmacogenomics and genomic diagnostics tests. Acrannolife has a dedicated research and development team of scientists from across the world intending to provide better clinical outcomes with faster results and positively impact patients’ lives. At...

  • Executive Assistant

    1 week ago


    Chennai, Tamil Nadu, India Velocida private limited Full time

    **JD for EA(Executive Assistant /HR executive )** **Location: Chennai,** **Ctc:Max 10lpa** **Experience**: 8-10 years of total professional experience. Prior experience in supporting executive teams and contributing to HR functions. **Executive Support**: Provide high-level administrative support to executives, including managing calendars, scheduling...

  • Executive Assistant

    6 days ago


    Chennai, Tamil Nadu, India Mist Vfx Studio Pvt Ltd Full time

    Job Title: Executive Assistant (Female) Location: [Guindy, Chennai] Experience : Fresher to 1 Year of Exp About Us: Mist VFX is a dynamic and rapidly growing VFX Company. We are committed to excellence and innovation in everything we do, and we are seeking a highly organized and proactive Executive Assistant to support our executive team. **Job...

  • Executive Assistant

    2 weeks ago


    Chennai, Tamil Nadu, India Live Connections Full time

    Role : Executive Assistant Location : Chennai Company : World Bank P: 782-488-6031 **Details**: Exp - 3 to 5yrs Good in **handling calendar events**, facilitating, HQ - Executive assistants work closely with the executive to provide **administrative support**. - Executive Assistant’s responsibilities include **managing calendars**, making **travel...

  • Executive Assistant

    2 days ago


    Chennai, Tamil Nadu, India Pando Full time

    **Job Information**: Date Opened **02/07/2025** Job Type **Full time** Industry **Software Product** City **Chennai** State/Province **Tamil Nadu** Country **India** Zip/Postal Code **600017** **Executive Assistant** **Chennai** Pando is a global leader in supply chain technology, building the world's quickest time-to-value Fulfilment Cloud...

  • Executive Assistant

    1 week ago


    Chennai, Tamil Nadu, India MEL Systems & Services (MELSS) Full time

    **Job Information**: Date Opened - 02/26/2025 Job Type - Full time Industry - Other Work Experience - 8 - 12 years City - Chennai State/Province - Tamil Nadu Country - India Zip/Postal Code - 600096 Position: Executive Assistant Location: [Specify Location] Reporting to: [Executive’s Name/Designation] Employment Type:...

  • Executive Assistant

    2 weeks ago


    Chennai, Tamil Nadu, India Iswarya Health Pvt Ltd Full time

    **Roles and Responsibilities**: - Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling meetings, and coordinating travel arrangements. - Assist in preparing documents, presentations, and reports for theManaging Director, ensuring all materials are accurate and ready for review. - Organize and...

  • Executive Assistant

    2 days ago


    Chennai, Tamil Nadu, India The Art of Living HR Full time

    Personal Assistant to Marketing Manager We are a dynamic and innovative women's fashion clothing company that is passionate about creating stylish and empowering apparel for women. We are seeking a highly organized and motivated Personal Assistant to support our Marketing Manager in driving brand awareness and growth. **Responsibilities**: - **Executive...

  • Executive Assistant

    6 days ago


    Chennai, Tamil Nadu, India Illumine Full time

    **The Big Picture** We are seeking a highly organized, tech-savvy, and strategically minded **Executive Assistant** to support the CHRO at Illumine-i. This high-impact role requires someone who thrives in dynamic environments, excels at cross-functional coordination, and brings a proactive approach to managing priorities, projects, and communications. You...

  • Executive Assistant

    1 week ago


    Perungudi, Chennai, Tamil Nadu, India ACSASS Full time

    Job Title: Executive Assistant **Job Description**: The Executive Assistant will provide comprehensive administrative, logístical, and organizational support to senior executives. This position requires handling sensitive and confidential information with discretion and maintaining a high level of professionalism in a fast-paced environment. Key...