Executive Assistant

5 days ago

Chennai Tamil Nadu, India AstraZeneca Full time

**Job Title: Executive Assistant**

**Career Level - C3**

**Introduction to Role**:
Join our talented global team at AstraZeneca as an Executive Assistant. This role is a key part of our rapidly growing enterprise, helping to unlock the power of what science can do and ultimately have a big impact on patients' lives. Feel rewarded and appreciated for your commitment in our science and research driven business. We celebrate our successes collectively across the business and our generous benefits package showcases our appreciation of your long-term commitment.

**Accountabilities**:
As an Executive Assistant, you will be responsible for managing the calendars of multiple senior leaders across different time zones. You will handle international travel management, coordinate with cross-geographic stakeholders, and provide administrative support for senior leaders. You will also manage billing of professional fees and direct expenses, prepare travel and expense reports, compose contract letters, arrange complex travel plans, and organize seminars/events activities.

**Essential Skills/Experience**:

- At least 8-10 years of EA experience
- At least 4-5 years of experience in handling calendars of multiple senior leaders
- Experience in handling calendars of multiple time zones - APAC, EMEA and NAM
- Experience in international travel management
- Ability to manage multiple senior leaders in a highly demanding and agile work environment
- Good experience in working with global stakeholders to manage time effectively
- Experience in managing billing of professional fees and direct expenses
- Experience in preparing travel and expense reports including Forex reconciliations, travel documents, visa, etc.
- Experience in composing contract letters, publications, proposals, agendas, executive summary reports and minutes of meetings
- Experience in arranging complex and detailed travel plans and agendas
- Experience in making presentations slides (MS PowerPoint) and Excel-sheet reports in high volume
- Experience in booking, arranging and conducting Telephone and Video conferencing using the appropriate systems
- Experience in organizing Seminars/Events activities.

**Qualification**

Bachelor's degree preferred

**Degree Field(s)**

Business, communications, or relevant field

**Experience**

10+ years administrative experience, preferably industry-specific

**Function / Team / Location**
- This role will support 5-8 Tower leads
- This role is based out of Chennai

**Job Dimensions**

This role will report to the head of facilities

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That’s why we work, on average, a minimum of three days per week from the office. But that doesn't mean we’re not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

**Why AstraZeneca?

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