Office Coordinator

3 days ago

Delhi, India Apeejay Education Society Full time

Apeejay Education Society looking for a Office Coordinator, who will be associated with the Mamagement Board at Apeejay Stya Block, APJ School Road, Sheikh Sarai Phase 1, New Delhi, Delhi 110017.

Job Responsibilities:

- Setting up travel and planning & scheduling of meetings, events / conferences and other appointments to ensure day to day smooth operations.

Extremely active calendar management /appointments, prioritization and understanding / analyzing the need.

Plans, coordinates and ensures the Director’s schedule is followed and respected.

Preparing Minutes of Meetings and follow up with the respective personnel / department in order to ensure the timely execution.

Director’s office related Projects Management & Coordination.

Understand and internalize agenda of the Director.

Ability to drive and manage Director’s office.

Drive each vertical

Oversight of processes, cleanliness, stores, periodic events in the calendar, relationship management periodic contact in some form with key contacts & address book and contact management.

Communication link with external constituents’ such as Government, Trade / Industry bodies etc.

Prepare drafts of speeches & communication.

Be ‘eyes and ears’ of the Director.

Draw attention to exceptions and deviances.

Review and summarize miscellaneous reports and documents, and prepare background documents (if necessary).

Initiate and respond to written and verbal correspondence, including composition, editing and distribution.

Monitor / analyze to ensure compliance with established methods, guidelines, standards and procedures.

Creating and collate necessary presentations and paperwork prior to meetings.

Filing physical and online efficiencies.

Any other work as and when assigned by the Director or Member of Management Board.

Provides a bridge for smooth communication between the Director’s office and internal departments; demonstrating leadership to maintain credibility, trust and support.

Provides leadership to build relationship crucial to the success of the organization and manages a variety of special projects for the Director.

Prioritizes conflicting needs; handles matters expediously, proactively, and follows through on projects to successful completion, often with deadline pressures.

**Salary**: ₹40,000.00 - ₹45,000.00 per month

Schedule:

- Day shift

Application Question(s):

- Do you have experience working with the Senior Authorities(MD/CEO/Director)? If yes, How many years of experience?
- Do you have experience in file management process (Physically and Digitally)?

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