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Front Office Executive

3 weeks ago

Mohali, India Miles Ahead Full time

Greet and welcome guests with a smile as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer questions and address complaints
- Answer all incoming calls and redirect them or keep messages
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Receive letters, packages etc. and distribute them
- Prepare outgoing mail by drafting correspondence, securing parcels etc.
- Monitor office supplies and place orders when necessary
- Keep updated records and files
- Keep updated records of office expenses and costs
- Monitor office expenses and costs
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Update calendars and schedule meetings
- Arrange travel and accommodations, and prepare vouchers
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

REQUIREMENTSProven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in Microsoft Office Suite
- Familiarity and Hands-on experience with office equipments (e.g. fax, printer, fire extinguisher etc.)

Professional attitude and appearance
- Excellent written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude and orientation
- Any Graduate degree; additional certification in MS Office Suite is a plus

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹200,000.00 - ₹400,000.00 per year

**Benefits**:

- Health insurance
- Life insurance
- Provident Fund

Schedule:

- Day shift
- Morning shift

Supplemental pay types:

- Performance bonus
- Quarterly bonus
- Yearly bonus

Ability to commute/relocate:

- Mohali, Punjab: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- Front desk: 1 year (required)

**Language**:

- English (required)