Executive Assistant

4 days ago

Bandra Mumbai Maharashtra, India Thema Corporate Services Llp Full time

**Responsibilities**:
**Calendar & Appointment Management**:

- Book and coordinate meetings, client consultations, and court dates for the Founder Lawyer.
- Prioritize and manage the founder’s schedule to ensure efficient time management.

**Client Interaction**:

- Prepare and maintain records of client communications and follow up as required.

**Legal Document Management**:

- Assist in proofreading basic legal documents, correspondence, and contracts as required by the Founder Lawyer.
- Maintain an organized filing system for case files, documents, and legal paperwork.
- Prepare and manage legal documents for meetings and client consultations.

**Office Staff & Office Management**:

- Supervise office staff, including peons and drivers, ensuring smooth day-to-day operations.
- Order and manage office supplies, ensuring that the office is well-stocked and organized.
- Serving as primary liaison with service providers to ensure that the office facilities are in good order.

**Travel and Meeting Arrangements**:

- Make travel arrangements for the Founder Lawyer, including flight bookings, hotel reservations, and transportation.
- Coordinate travel schedules with business meetings or court appearances.

**Invoice & Financial Support**:

- Issue invoices for legal services rendered and ensure timely follow-ups on payments from clients.
- Ensuring all of the financial transactions are monitored, verified and recorded.
- Maintain basic accounts related to the firm’s operations.
- Assist with other administrative tasks related to financial documentation as needed.

**Note-Taking & Dictation**:

- Take notes during meetings, client calls, and court hearings, providing clear, concise summaries when required.
- Assist in transcribing legal dictation for briefs, contracts, and other legal documents.

**Confidentiality & Legal Compliance**:

- Handle all sensitive legal and client information with the utmost confidentiality.
- Ensure compliance with legal regulations and office protocols.

**Miscellaneous Administrative Tasks**:

- Perform any other administrative or secretarial duties as assigned by the Founder Lawyer.
- Maintain an organized and efficient workflow, supporting the Founder in both personal and professional capacities.

**Personal Assistance**:

- Occasionally assist with personal tasks for the Founder Lawyer, such as making personal appointments, managing personal travel, or other administrative duties outside the law firm’s scope.

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹40,000.00 per month

Schedule:

- Day shift
- Monday to Friday
- Morning shift

Work Location: In person

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