Event Operations Supervisor

**Job Title**: Event Operations Supervisor - Inventory & Packing.

**Location**:Gurugram, Haryana

**Company name**: WonderLab Co.

**Overview**:
WonderLab is a venture for children to experience science in a fun and involved manner. Our objective is to help children build a scientific approach that allows them to ask the right set of questions based on logic. We want to inculcate in them, a sense of wonder about how the world works. We dazzle them with mind-blowing experiments such as frozen flowers and giant bubbles leaving them amazed and wanting to learn more. We do this through various platforms by engaging with the parents, teachers, schools, and the kids themselves. Through our workshops and events, we give children and adults a chance to witness just how much fun science can be.

**Position Overview**:
WonderLab Co. is seeking a detail-oriented and proactive **Event** **Operations Supervisor** to oversee logistics, packing, inventory, and office maintenance. This role is critical to ensuring seamless event operations by managing material sourcing, packing procedures, and cost efficiency. If you thrive in a dynamic, fast-paced environment and excel in problem-solving, we’d love to hear from you.

**Key Responsibilities**:
**1. Logistics Management**:

- Plan and oversee all logístical aspects of event operations, including material dispatch, delivery and storage.
- Ensure timely transportation of materials guaranteeing flawless event execution.
- Implement contingency plans to address logístical challenges swiftly.

**2. Inventory Management**:

- Manage inventory levels to align with delivery and event requirements.
- Conduct periodic audits to reconcile discrepancies and prevent stock shortages.
- Leverage inventory management tools to streamline stock tracking and reporting.
- Maintain minimum threshold stock levels for critical items.

**3. Packing and Material Preparation**:

- Develop & maintain efficient packing protocols to safeguard materials during transit.
- Supervise the preparation of accurate and comprehensive packing lists tailored to each event.
- Develop and refine packing procedures to enhance operational efficiency.
- Train team members on best practices for material handling and packing.

**4.** **Packing List**:

- Prepare and manage packing lists for shows/activities.
- Ensure accuracy of packing lists and coordinate with relevant departments for smooth operations.
- Continuously update packing lists as we upgrade operations

**5. Sourcing List**:

- Based on inventory, create a sourcing list and share with procurement team
- Identify and evaluate potential suppliers
- Negotiate contracts and terms to ensure the best value for the company
- Maintain strong relationships with the suppliers

**7. Costing**:

- Prepare cost estimates for projects and operations.
- Monitor and analyze costs to identify areas for cost savings and efficiency improvements.
- Maintain accurate costing records and reports.

**8. Workplace facilities management**:

- Ensure the office remains a safe, efficient, and inspiring space for the team to thrive.
- Collaborate with service providers to address any repair or upkeep needs promptly.
- Keep supplies and equipment well-organized and readily available to support smooth daily operations.

**What we’re Looking For**:

- Bachelor’s degree in any relevant field.
- Experience in logistics, inventory, or operations management.
- Strong organizational skills and attention to detail.
- Ability to multitask and work well under deadlines.
- Proficiency in MS Excel and basic software tools.
- Problem-solving mindset and a team-oriented approach.

No. of working days: 6

No. of working hours: 9

Pay: ₹25,000.00 - ₹35,000.00 per month

**Benefits**:

- Flexible schedule

Schedule:

- Day shift

Ability to commute/relocate:

- Gurgaon, Gurgaon - 122015, Haryana: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- When can you join?
- What types of events have you managed before ?

**Education**:

- Bachelor's (required)

**Experience**:

- total work: 1 year (required)
- Inventory management: 1 year (required)
- Event Operations: 1 year (required)

Work Location: In person

Expected Start Date: 15/01/2025