Freelance Event Coordinator

5 days ago

Gurugram Haryana, India enout Full time

**Key Responsibilities**:

- **Event Setup & Breakdown**:

- Assist with the setup of event spaces, including arranging furniture, setting up audiovisual equipment, and preparing event materials.
- Manage the breakdown and clean-up of event spaces, ensuring all equipment and materials are returned and venues are left in good condition.
- **On-Site Logistics**:

- Support the coordination of on-site logistics, including managing the flow of guests, coordinating with vendors, and handling any on-the-ground needs.
- Ensure all event signage, props, and materials are correctly placed and functioning as intended.
- **Guest Assistance**:

- Provide assistance to guests and attendees, addressing inquiries, and helping with directions or other needs.
- Maintain a positive and professional demeanor when interacting with guests, ensuring a pleasant experience.
- **Vendor Coordination**:

- Liaise with vendors and suppliers to facilitate timely delivery and setup of goods and services.
- Assist with managing vendor needs and addressing any issues that arise on-site.
- **Health & Safety**:

- Adhere to health and safety protocols, including managing crowd control, ensuring emergency exits are clear, and following safety procedures.
- Report any safety hazards or incidents to the Event Manager immediately.
- **Event Support**:

- Provide general support to the event team, including assisting with registration, managing check-in/check-out processes, and coordinating on-site activities.
- Handle any additional tasks as assigned by the Event Manager or Supervisor.
- **Problem Solving**:

- Address any on-site issues or challenges that arise, working to resolve them quickly and efficiently.
- Provide solutions to unexpected problems to minimize disruption to the event.

**Qualifications**:

- **Well-Traveled**: Experienced with planning and navigating various travel experiences.
- **Street-Smart**: Skilled in practical problem-solving and adapting to diverse situations.
- **Quick Thinker & Proactive**: Able to make swift decisions and take initiative without hesitation.
- **Charming & Presentable**: Maintains a polished appearance with a good haircut and stylish dressing sense; friendly and approachable demeanor.
- **Polite & Refined**: Exhibits good manners and sophisticated behavior in interactions.
- **Team Player**: Works effectively within a group, contributing to collective goals.
- **Disciplined & Energetic**: Maintains a strong work ethic and enthusiasm; open to regular travel as part of the role.
- **Super Responsible**: Highly reliable and accountable for tasks and responsibilities.
- **Instruction-Following**: Capable of understanding and executing given directions accurately.
- **Good Communication Skills**: Proficient in English and Hindi, facilitating clear and effective communication.
- **Attention to Detail**: Focuses on precision and quality in all tasks and responsibilities.
- **Ego-Free**: Approaches all tasks with humility, regardless of their perceived significance.
- **Physically Fit & Active**: Maintains good physical health and energy levels; avoids being lanky or inactive.

**Job Types**: Part-time, Internship, Contractual / Temporary, Freelance
Contract length: 10 months

Pay: ₹495.50 - ₹1,419.65 per day

Expected hours: 24 - 72 per week

Schedule:

- Day shift

Supplemental Pay:

- Overtime pay
- Performance bonus

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

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