Freelance In-person Event Specialist

Visit org is looking for an experienced responsible and driven Freelance Event Specialist Gurgaon Haryana to help us manage the logistics of an upcoming in-person event which will be held live at a city near you The right candidate will be based in Gurgaon Haryana and have corporate event experience entrepreneurial spirit extreme passion for our mission and the energy and discipline to come in and be a builder in a start-up tech environment Who are we Visit org helps companies discover book thousands of carefully curated social impact team experiences led by and benefitting local nonprofits With its proprietary library of team-based experiences across 90 countries Visit org provides HR CSR and Meetings Events leaders highly scalable culturally appropriate content for purpose-driven employee and client engagement Some of our customers include Colgate Paramount Visa Ancestry Tommy Bahama and more Responsibilities Our team will set you up for success by coordinating all of the event details shipping event materials and arranging staffing for each event We need YOU to be our day-of hands on the ground Be our next onsite Event Coordinator for fun engaging team-building social impact activities experiences and events that support a great cause Event Preparation Join virtual planning meetings ahead of each event with all parties corporate partner nonprofit partner Visit org event host Visit org event coordinators etc Take ownership and responsibility of our in-person events be on-site to set up align with the on-site team tear down clean site areas problem-solve and ensure high-quality customer experience Be the Visit org representative leader and problem solver at events Align roles and responsibilities with the onsite team event host nonprofit organization venue additional staff and corporate partner Manage check-in process for in-person events providing a warm and friendly welcome to guests Problem-solving issues such as missing supplies late staff technology challenges etc Escalate issues to the Events Team when necessary to keep them informed or help problem-solve Send consistent updates photos and videos to Events Team throughout event Breakdown after the event ends helping to clean the site and repackage and ship all materials back to the distribution center Pack supplies and add shipping labels which may include loading boxes Requirements Fluency in English and strong communication skills Based in Gurgaon Haryana Schedule flexibility with availability to work on a contract per-event basis as needed Experience in complex large-scale events and smaller executive-level intimate events Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience Resourcefulness have the ability to exhibit grace under pressure and be solutions-minded in ambiguous situations Quick thinker in the life of events we have a back-up plan for the back-up plan you can problem-solve on the fly Self-starter who is organized and detail-oriented You love building relationships with customers and enjoy customer service Experience with group facilitation and managing group dynamics You are able to work flexible hours including nights and weekends as needed Willing and eager to travel to various areas of the local region You have super strong interpersonal and customer service skills especially in fast-paced situations Able to wear many hats and take on varied tasks and projects Comfort being present and interacting with large crowds Physical Demands Able to lift slide and carry up to 30 lbs Able to stand for an extended period of time This is an on location in person per event contract role In Gurgaon Haryana This role is open only to those candidates already based in Gurgaon Haryana No relocation packages are offered at this time Benefits Competitive hourly rate The chance to do meaningful and impactful work The opportunity to meet with social impact-minded individuals A chance to build your experience for your resume Potential for recurring freelance employment with Visit org