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Administration Assistant

2 weeks ago

Bengaluru, India Mora Scala Global Fashions Full time

Position: Administrative Assistant

Company Overview:
We are a vertically integrated fashion retail business, dedicated to delivering high-quality fashion products to our customers. As an organization, we handle all aspects of the fashion retail process, from design and production to distribution and sales. We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. This role is crucial in ensuring the smooth functioning of our organization and supporting various departments.

**Responsibilities**:
1. Oversee General Administration:

- Maintain office supplies inventory and place orders as necessary.
- Coordinate and schedule meetings, appointments, and travel arrangements for team members.
- Manage office equipment and coordinate maintenance and repairs.
- Ensure the office environment is clean, organized, and presentable at all times.

2. Administrative Support:

- Assist in the preparation and formatting of documents, reports, and presentations.
- Create and maintain filing systems, both physical and electronic, to ensure easy retrieval of information.
- Provide administrative support to various departments, including HR, Finance, and Operations, as required.
- Assist in the coordination and execution of company events and meetings.

3. Data Management:

- Manage and update databases, ensuring accuracy and completeness of information.
- Generate reports and analyze data to support decision-making processes.
- Maintain confidentiality of sensitive information and handle it with utmost discretion.

4. Communication and Collaboration:

- Serve as a point of contact for internal and external stakeholders, providing excellent customer service.
- Liaise with vendors, suppliers, and service providers to ensure smooth operations.
- Assist in preparing and distributing internal communications and announcements.
- Collaborate with team members to streamline processes and improve efficiency.

5. Sales and Retail Support:

- Utilize your sales background and understanding of retail environments to provide support in sales-related activities.
- Assist in managing inventory and coordinating with the sales team to ensure accurate stock levels.
- Support customer inquiries and provide assistance in resolving any retail-related issues.

6. Ad hoc Duties:

- Handle any additional tasks or projects assigned by the management team.
- Adapt to changing priorities and deadlines while maintaining a high level of professionalism and attention to detail.

**Requirements**:

- Proven experience as an Administrative Assistant or similar role.
- Strong organizational and time management skills with the ability to prioritize tasks effectively.
- Proficient in MS Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Excellent verbal and written communication skills.
- Attention to detail and accuracy in all work tasks.
- Ability to multitask and work efficiently in a fast-paced environment.
- Strong problem-solving skills and the ability to work independently.
- Flexibility and adaptability to changing work requirements.
- Sales background and experience working in retail environments is preferred.

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹15,500.00 - ₹30,000.00 per month

**Experience**:

- total work: 2 years (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)