Billing Coordinator

Thornton Tomasetti provides engineering design, investigation and analysis services to clients worldwide on projects of every size and level of complexity. We are a growing 1500+ person firm with 10 practices: Structural Engineering, Forensics, Applied Science, Renewal, Resilience, Construction Engineering, Protective Design and Security, Facade Engineering, Sustainability and Transportation. We work on everything from landmark buildings to small-scale specialty structures, from the historic to the high performing, while balancing multiple objectives, including form, function, schedule, sustainability, constructability and budget. TALENT is at the core of our business.

If you are interested in joining a growing and prestigious international company that strives to maintain a work environment based on cooperation, respect and employee growth and satisfaction, then this is a position for you to consider.

Currently, we are seeking a Billing Coordinator to join our growing team. The role will partner with the entire accounting team to achieve our common goals, one of which is accuracy in project setup and billing that lead to accurate reporting. An eye for detail and good Excel skills are a must. Learn and grow in this billing role working for a great engineering firm.

The Billing Coordinator will contribute to our Client Services Group, providing billing and reporting for specific practice areas and act as a contact person for internal and external clients for projects. You will be a key part of the team maintaining projects in the Deltek system, billing within the monthly deadline and producing reports for leadership.

The goal of the role will be to produce accurate and timely work that establishes a center of excellence within the Client Services Group.

We are committed to helping develop our teams’ skills and knowledge of billing as well as the engineering industry. You’ll work with a diverse group of individuals locally and internationally. Thornton Tomasetti offers a mentoring platform to connect and learn from people within the firm.

General responsibilities:
- Set up new projects and monitor the status of existing projects in the accounting system- Maintain project budget, change orders and other contract modification, approvals, and any additional service-related to billing- Compile, analyze, & process project bills to clients monthly with appropriate backup (timesheets, expenses, sub-consultants, payroll journals, other docs.)- Review sub-consultant invoice for accuracy and backup documents for PM approval.- Prepare MBE/WBE forms as required monthly, and update compliance monitoring systems- Work closely with project managers to ensure that invoices are accurate and comply with corporate guidelines- Review weekly timesheets to ensure that they have been submitted and approved prior to invoicing- Maintain project billing folder and accounting system to ensure all invoices and other project related documents are readily accessible for project managers & accounting department- Communicate professionally with project managers, clients and other staff providing accurate information and responds timely to inquiries and completion of assignments- Investigate billing errors, resolve discrepancies, and reconciles the account- Assist with special projects as needed- Provide support to other accounting staff- Fluent in English (written and spoken)- 3+ years of billing experience preferably in the engineering, architectural industry- A degree in Accounting/Finance or similar field preferred- Knowledge of Deltek Vision and Elevia software is a plus- Proficient in MS Excel- Excellent analytical and problem solving skills- Strong written and verbal communication skills- Ability to organize and coordinate task- Detail oriented- Ability to work independently and also with a broad team

Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.

(US Locations Only) In our culture of collaboration and innovation, we find we do our best work when we are together while minimizing the risks of COVID-19. For new hires at Thornton Tomasetti, we require COVID-19 vaccination to the extent allowed by access and permitted by government jurisdiction in your area and barring any religious or medically approved exemption.

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