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Office Coordinator
3 weeks ago
**Office Coordinator**
Location: Santacruz (West), Mumbai
Joining timeline: Immediate to 15 days.
**Job Summary**:
The Office Coordinator plays a pivotal role in ensuring the efficient operation of an office or workplace. This position involves a wide range of administrative and organizational tasks to support the smooth functioning of the office environment. The Office Coordinator is responsible for handling various office-related duties, supporting staff, and maintaining a productive and organized workspace.
**KEY Responsibilities**:
**Administrative Support**:
Provide administrative assistance to office staff, including executives and managers.
Manage office calendars, schedule meetings, and coordinate appointments.
Assist in creating and maintaining office documents, reports, and spreadsheets.
**Office Organization**:
Ensure the office environment is tidy, well-organized, and stocked with necessary supplies.
Oversee office equipment maintenance and repairs, such as photocopiers and printers.
Manage office inventory, order supplies, and track expenses.
Maintain and update office records and databases.
**Communication and Correspondence**:
Handle inquiries and redirect them to the appropriate staff members.
Screen and prioritize mail and deliveries.
**Meeting and Event Coordination**:
Arrange and set up conference rooms for meetings, presentations, and events.
Assist in organizing office events, workshops, and training sessions.
Coordinate catering and logístical details for meetings and events.
**Travel Arrangements**:
Arrange travel itineraries, accommodations, and transportation for employees and guests.
Process travel expenses and reimbursements.
**Visitor Management**:
Greet and assist visitors, clients, and guests.
Ensure a professional and welcoming reception area.
**Team Support**:
Assist HR in onboarding new employees, including paperwork and orientation.
Support staff with general inquiries and requests.
Collaborate with various departments to facilitate cross-functional tasks.
**Qualifications**:
- High school diploma or equivalent; bachelor's degree preferred.
- Proven experience in office coordination or administrative roles.
- Proficiency in MS office etc.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Attention to detail and problem-solving skills.
- Familiarity with office equipment and facilities management.
- Knowledge of office protocols and etiquette.
- Ability to maintain confidentiality and handle sensitive information.
**Job Types**: Full-time, Permanent
**Salary**: From ₹20,000.00 per month
Schedule:
- Day shift
**Experience**:
- total work: 4 years (required)
**Language**:
- English (required)
Ability to Commute:
- Santacruz, Mumbai, Maharashtra (required)
Ability to Relocate:
- Santacruz, Mumbai, Maharashtra: Relocate before starting work (required)
Work Location: In person
**Speak with the employer**
+91 9820156409
