Office Coordinator

4 days ago

Navsari, India N Foundation Full time

**Job Title**: Office Coordinator
**Location**: Ville Parle, Mumbai
**Position Type**: Full-Time

**Key Responsibilities**:

- **Administrative Support**:

- Provide administrative support to senior management and staff, including scheduling meetings, managing calendars, and handling correspondence.
- Prepare and process documents, reports, and presentations as needed.
- Manage office supplies and equipment, ensuring availability and ordering as necessary.
- **Office Operations**:

- Oversee the day-to-day operations of the office, including managing office facilities and coordinating maintenance and repairs.
- Ensure the office environment is organized, clean, and welcoming.
- Coordinate with external vendors and service providers for office-related services.
- **Communication and Coordination**:

- Act as the primary point of contact for internal and external communications.
- Handle incoming and outgoing mail and packages.
- Assist with the coordination of office events, meetings, and conferences.
- **Reception Duties**:

- Greet and assist visitors and clients, directing them to the appropriate personnel.
- Answer phone calls, respond to inquiries, and take messages as needed.
- **Document Management**:

- Maintain and organize office files, records, and documentation.
- Ensure the confidentiality and security of sensitive information.
- **Financial Administration**:

- Assist with basic financial tasks, such as processing invoices, tracking expenses, and managing petty cash.
- Support the finance department with administrative tasks as required.
- **Project Coordination**:

- Assist with the coordination and execution of special projects and initiatives.
- Provide support to project teams and ensure project milestones are met.
- **Compliance and Procedures**:

- Ensure compliance with company policies, procedures, and regulatory requirements.
- Update and maintain office procedures and protocols.

**Qualifications**:

- **Educational Requirements**:

- Bachelor’s degree in Business Administration, Office Management, or a related field.
- **Experience**:

- Proven experience as an Office Coordinator, Administrative Assistant, or similar role.
- Experience in managing office operations and providing administrative support.
- **Skills and Competencies**:

- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in office software (e.g., MS Office Suite, Google Workspace).
- Ability to handle confidential information with discretion.
- Strong problem-solving skills and attention to detail.

**Job Types**: Full-time, Permanent

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