Executive Assistant to CEO

4 days ago

Lower Parel Mumbai Maharashtra, India Modicle Studios Pvt Ltd Full time

**Job Summary**:
The Executive Assistant (EA) will provide high-level administrative and strategic support to the Managing Director (MD). This role requires a highly organized, proactive, and resourceful professional who can manage multiple priorities, streamline operations, and ensure smooth communication within and outside the organization.

**Roles and Responsibilities**:
**1. Strategic & Business Support**:

- Assist the MD in managing key business priorities, ensuring timely execution and follow-ups.
- Conduct market research, prepare business reports, and analyze financial data for strategic decision-making.
- Support in monitoring key performance indicators (KPIs) across departments.
- Coordinate with department heads to track the progress of ongoing projects and initiatives.

**2. Calendar & Meeting Management**:

- Manage the MD’s calendar, schedule meetings, and prioritize appointments.
- Prepare agendas, minutes, and follow-up action plans for meetings.
- Coordinate with internal teams and external stakeholders for business meetings, vendor discussions, and industry events.

**3. Communication & Liaison**:

- Act as a bridge between the MD and various stakeholders, ensuring clear and effective communication.
- Maintain confidentiality and handle sensitive information with discretion.

**4. Operational & Administrative Support**:

- Oversee travel arrangements, expense management, and logistics for the MD.
- Manage confidential files, legal documents, and business contracts.
- Handle personal and professional tasks as assigned by the MD.

**5. Process Improvement & Efficiency**:

- Identify and implement process improvements to enhance efficiency in the MD’s workflow.
- Develop and maintain systems for task tracking and follow-ups.
- Support in digitization, automation, and streamlining of office operations.

**Key Requirements**:
**Education & Experience**:

- Bachelor’s/Master’s degree in Business Administration, Commerce, or a related field.
- 7+ years of experience as an EA, preferably in a manufacturing or family-owned business.

**Skills & Competencies**:

- Excellent organizational and time-management skills.
- Strong business acumen and problem-solving ability.
- Proficiency in MS Office (Excel, Word, PowerPoint) and business reporting.
- Outstanding verbal and written communication skills.
- Ability to multitask, prioritize, and handle pressure efficiently.
- High level of integrity, discretion, and professionalism.

**Why Join Us?**
- Opportunity to work closely with leadership and contribute to strategic decision-making.
- Exposure to key business operations in a dynamic and growing manufacturing company.
- A culture that values innovation, efficiency, and continuous improvement.

Pay: ₹30,000.00 - ₹40,000.00 per month

**Benefits**:

- Leave encashment
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

Work Location: In person

Expected Start Date: 15/05/2025

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