Administrative Assistant

Department: Academic Affairs

Posted On 28th Feb 2025

**About Anant National University**:
Anant National University, India’s first DesignX university, is dedicated to training students to devise solutions for global problems through creative thinking.

Our DesignX way is unique in helping young designers develop a better understanding of the context we live in through community immersion, innovation and collaboration. The core of our pedagogy is sustainable design multiplied by a host of knowledge disciplines and technology to make problem solving impactful. Our multidisciplinary undergraduate, postgraduate and doctoral programmes in design, architecture, climate action and visual arts harness the knowledge from various disciplines and traditional practices to integrate it with cutting edge technology to address diverse challenges.

**Job Type**:
Full Time

**Reporting to**:
Associate Dean

**Required Education qualifications**:
Bachelor’s or Master’s degree in commerce, Statistics, Computer Science, management or a related field with a consistent academic record

**Years of Experience**:
Years of Experience 5-8 Years of Experience in relevant field

**Key Responsibility Areas (KRAs)**:
**Student Data Management & ERP Handling**
- Assist in managing student records and ensuring their accuracy and confidentiality. Manage and update the student information system (ERP).
- Provide support and guidance to students regarding academic procedures and policies. Handle student inquiries and resolve issues promptly and efficiently.
- Ensure the security and integrity of student data.
- Collaborate with IT staff to troubleshoot and resolve ERP-related tasks.

**Classroom Support**
- Schedule and coordinate classroom activities and resources.
- Ensure classrooms are properly set up and equipped for instructional purposes.
- Assist faculty with classroom technology and materials as needed.

**Bill Processing**
- Process invoices and bills related to the academic department.
- Maintain accurate financial records and documentation.
- Assist in budget preparation and monitoring of departmental expenditures.
- Liaise with the finance department to ensure timely payments and reconciliation of accounts.

**Student Registration**
- Coordinate the student registration process each semester.
- Maintain and update the student registration database.
- Assist students with registration issues and provide necessary support.
- Ensure compliance with registration policies and deadlines.

**Student Data Management**
- Manage and update the student information system.
- Generate reports and provide data analysis to support academic decision-making.
- Ensure the security and integrity of student data.
- Collaborate with IT staff to troubleshoot and resolve ERP related tasks.
- Prepare student enrolment list for remedial, electives, and regular courses and map them on ERP.

**Reports**
- Develop and maintain regular reports on students and faculty data analysis.
- Present findings in a clear and understandable manner to both technical and non-technical audiences.

**Continuous Improvement**
- Stay current with industry trends, best practices, and emerging technologies in data analysis.
- Recommend and implement process improvements to enhance the efficiency of the office.

**Key Skills**:

- Strong attention to detail and accuracy in data management
- Knowledge of relevant data protection laws and regulations
- Strong analytical and problem-solving skills
- Ability to maintain confidentiality and handle sensitive information discreetly
- Ability to adapt to changing priorities and deadlines in a dynamic academic environment
- Excellent communication skills to convey complex findings in a clear and concise manner
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and database management systems