Office Administrative Assistant

2 hours ago

Ahmedabad Gujarat, India Specmax Technologies Pvt Ltd Full time

**Assist in Projects**:
**Job Title: Administrative Assistant**

Location: Ahmedabad, Gujarat.

Employment Type: Full-Time

Company: Specmax technologies Pvt Ltd

**About Us**:
Specmax Technologies Pte. Ltd., established in 2014 and headquartered in Singapore, specializes in engineering projects and services for industries such as semiconductor manufacturing and petrochemical engineering

As an Administrative Assistant at Specmax, you will provide essential support to the company’s daily operations by managing a wide range of administrative tasks. You will be responsible for maintaining office efficiency, organizing meetings, handling documentation, and assisting in day-to-day office operations. Your role will be critical in ensuring smooth internal workflows and supporting different departments with their administrative needs.

**Key Responsibilities**:
**Office Management**:

- Manage day-to-day office operations, including ordering office supplies, handling phone calls, and managing correspondence.
- Ensure the office is well-maintained, organized, and equipped with necessary resources.

**Scheduling and Coordination**:

- Organize and schedule meetings, appointments, and conferences.
- Assist in travel arrangements for employees, including booking flights and accommodations.
- Coordinate with internal departments for any event planning or company functions.

**Documentation and Record-Keeping**:

- Maintain filing systems and update records, both physical and digital.
- Prepare, edit, and distribute documents, reports, and memos.
- Assist with data entry and ensure accuracy of all administrative data.

**Communication**:

- Act as a point of contact for internal and external communications, handling inquiries professionally.
- Ensure timely communication between departments and external stakeholders.

**Support to HR and Finance**:

- Assist with HR tasks such as managing employee records, processing onboarding paperwork, and helping with recruitment coordination.
- Help with basic finance tasks, such as processing invoices, handling petty cash, and tracking expenses.

**Meeting and Event Support**:

- Assist in preparing meeting materials, including presentations, reports, and agendas.
- Take minutes during meetings and distribute them to relevant stakeholders.
- Support various company projects by providing administrative assistance to project teams.
- Manage project documentation, track progress, and update relevant parties.

Pay: ₹10,000.00 - ₹12,000.00 per month

**Benefits**:

- Health insurance
- Paid sick time
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Education**:

- Diploma (preferred)

**Experience**:

- Administrative Assistant: 2 years (required)

**Language**:

- English (preferred)

Work Location: In person

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