Executive & Operational Assistant

Job Summary:
We are looking for a highly organized and proactive Executive & Operations Assistant to enhance business operations, streamline communication, and drive project execution. This role will be responsible for coordinating cross-functional activities, ensuring timely follow-ups, managing reporting, and supporting operational and strategic initiatives.

Key Responsibilities:
1. Follow-ups & Execution Coordination

Follow up on tasks assigned to team members, ensuring they progress as planned and are completed on time. Ensure clients receive deliverables on time, check for feedback, and address any follow-up actions required. Identify and resolve roadblocks by diagnosing leadership or process-related challenges. Act as a bridge between leadership, employees, and external stakeholders to facilitate execution. Ensure accountability across teams by tracking action items and escalating when needed.

2. Project Management

Ensure client-related projects meet timelines and expectations, addressing any concerns proactively. Plan, track, and execute projects to align with business closely with various departments to streamline implementation and workflow integration. Monitor project progress, manage timelines, and provide regular updates to leadership. Identify risks, propose solutions, and ensure project continuity. Assist in the development and refinement of business processes for improved efficiency.

3. Operational Coordination & Support

Ensure smooth execution of operational and cross-departmental activities. Facilitate communication and coordination between teams to improve process optimization and implementation of business workflow improvements.

4. Reporting & Documentation

Compile and maintain reports, company records, and project documentation. Organize data, develop dashboards, and track key performance metrics. Ensure accurate and timely reporting for better decision-making.

5. Ad-Hoc & Strategic Support

Provide assistance in special projects, urgent tasks, and operational priorities. Offer professional and personal scheduling support to leadership as needed.Contribute to the implementation of new initiatives and strategic improvements.

Skills & Qualifications:
**Experience**:
0-4years in Executive Assistance, Operations Coordination, or Project Management roles. Preferred: Background in financial consulting or commerce is beneficial but not mandatory. Technical Skills: Strong proficiency in MS Office (Excel, Word, PowerPoint, Outlook); experience with project management or accounting tools is a plus. Communication: Excellent verbal and written skills with the ability to follow up effectively.

Organizational Abilities:
Strong time management, prioritization, and multitasking skills. Problem-Solving: A proactive mindset with the ability to identify inefficiencies and drive solutions. Professionalism: Ability to handle confidential information and represent the company effectively.

About The Company

Qualicentric is a specialized financial advisory firm catering to small and mid-size companies. Our comprehensive services encompass Financial Modelling, Budgeting & Forecasting, Fundraising, Financial Accounting and Reporting, MIS Reporting, Bookkeeping, and Risk Management. We extend our services to clients across diverse geographies, including the US, UK, Israel, Canada, and India. With sustained month-on-month growth, we provide our employees with exceptional opportunities for rapid career advancement

Pay: From ₹13,285.18 per month

**Benefits**:

- Health insurance
- Leave encashment
- Provident Fund

Schedule:

- Day shift

Application Question(s):

- We must fill this position urgently. Can you start immediately?
- What is your notice period?
- How many years of experience do you have in Execution Coordination?
- How comfortable are you with financial admin tasks like reviewing budgets or MIS reports?

Work Location: In person

Application Deadline: 01/03/2025