Junior Executive Assistant/office Coordinator

**Job Title**: Junior Executive Assistant / Office Coordinator (Executive Assistant to Director)

**Location**: Celes’tile, House No. 304/305, Beside Green Bawarchi, Harini Plaza, Kamalpuri Colony, Krishna Nagar Main Road, Jubilee Hills, Hyderabad, Telangana 500073
Website: Celes’tile Contact
**Reporting To**: Director

**About Celes’tile**:
Celes’tile, a premium brand in luxury tiles and home décor, is committed to delivering innovative and high-quality solutions to its clients. We are seeking a **proactive Executive Assistant** to support our Director and ensure the smooth functioning of office operations and executive-level tasks.

**Position Summary**:
**Key Responsibilities**:
**Executive Support**:

- Manage the Director’s calendar, schedule meetings, appointments, and business travel.
- Prepare, review, and maintain correspondence, reports, presentations, and other official documents.
- Act as a confidential point of contact for internal and external stakeholders on behalf of the Director.
- Coordinate and facilitate meetings, including agenda preparation, minute-taking, and follow-up on action items.
- Plan and organize travel arrangements, including flights, accommodations, and transportation.
- Provide support for special projects such as store openings, product launches, and exhibitions.
- Maintain a high level of **confidentiality** and discretion in handling sensitive information.

**Communication & Liaison**:

- Facilitate timely communication between the Director, employees, clients, suppliers, and external partners.
- Act as a liaison to ensure seamless coordination across departments and external stakeholders.

**Office Coordination & Administration**:

- Oversee daily office operations, including inventory, office supplies, and facility management.
- Assist HR and other teams with onboarding, employee documentation, and administrative processes.
- Maintain proper documentation and filing systems for projects, client information, and vendor contracts.

**Reporting & MIS**:

- Assist in preparation of MIS reports, data entry, and other reporting requirements.
- Undertake ad hoc projects and initiatives as assigned by the Director.

**Key Competencies**:

- Strong organizational, planning, and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- High level of professionalism, discretion, and attention to detail.
- Ability to work independently, prioritize tasks, and meet deadlines.
- Proactive, solution-oriented, and collaborative mindset.

**Qualifications & Experience**:

- Bachelor’s degree in Business Administration, Management, or related field.
- 1-3 years of experience in office administration, executive assistance, or coordination roles.
- Prior experience supporting senior management or directors is preferred.

**Compensation**:

- ₹30,000 - ₹37,000 per month, **commensurate with performance and technical skill assessment**.

**Work Schedule & Conditions**:

- Full-time role, 5-6 days per week.
- Primarily office-based with occasional support for offsite events or travel.

**How to Apply**:
Pay: ₹25,000.00 - ₹37,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Provident Fund

Ability to commute/relocate:

- Srinagar colony, Hyderabad, Telangana: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Master's (preferred)

**Experience**:

- Executive assistant: 1 year (required)
- Office Admin: 1 year (required)

**Language**:

- English (required)
- Hindi (required)
- Telugu (required)

Willingness to travel:

- 25% (preferred)

Work Location: In person