Executive Assistant

1 week ago

Bhubaneswar Orissa, India Kiara Global Services Full time

Work Experience: - Should have 2-5 years of experience as an assistant or secretary to the MD of a company. Job Role: - Managing Schedules and Appointments: Organizing the CEO's daily schedule, including meetings, appointments, and travel arrangements. They need to ensure that the CEO's time is used efficiently. - Communication Management: Handling incoming and outgoing communications on behalf of what needs the CEO's attention. - Document Preparation and Management: Drafting, editing, and organizing important documents such as reports, presentations, and meeting agendas. They often handle confidential information and must ensure its security. - Meeting Coordination: Arranging and preparing for meetings, including setting agendas, organizing meeting logistics, and sometimes taking minutes during meetings. - Liaison Role: Acting as a liaison between the CEO and other staff members, external clients, and stakeholders. They may relay messages, coordinate joint projects, and ensure smooth communication. - Travel Arrangements: Planning and organizing travel itineraries, including flights, accommodations, and transportation. They also manage the necessary travel documents like visas and tickets. - Expense Management: Handling the CEO's business-related expenses, ensuring they are properly documented and submitted for reimbursement. - Project Management Assistance: Assisting in managing or overseeing projects by keeping track of progress, deadlines, and deliverables. - Discretion and Confidentiality: Maintaining a high level of discretion and confidentiality, as they often deal with sensitive information about the company, its employees, and its business strategies. - Ad Hoc Tasks: Performing various ad hoc tasks as needed, which can range from personal errands to more professional responsibilities. Educational Qualification: - Should have graduated from a secretarial college or related experience. Skills Set Required: - Excellent Follow up Skills is the most important requirement. - Should have working knowledge of MS OFFICE especially EXCEL and Word. - Good Command over English. - Shorthand Preferable. Others: - Age Should be 40+ Years. - Married, preferably with kids. - Staying 45 minutes travelling time from your office - Should be honest & loyal. Pay: ₹23,000.00 - ₹30,000.00 per month **Benefits**: - Health insurance - Paid sick time - Provident Fund Schedule: - Day shift - Morning shift Supplemental Pay: - Performance bonus Ability to commute/relocate: - Bhubaneswar, Orissa: Reliably commute or planning to relocate before starting work (preferred) **Experience**: - total: 2 years (preferred) Work Location: In person

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