Executive Assistant

6 days ago

Bhubaneswar Orissa, India Kiara Global Services Full time

Work Experience:

- Should have 2-5 years of experience as an assistant or secretary to the MD of a company.

Job Role:

- Managing Schedules and Appointments: Organizing the CEO's daily schedule, including

meetings, appointments, and travel arrangements. They need to ensure that the CEO's time is

used efficiently.
- Communication Management: Handling incoming and outgoing communications on behalf of

what needs the CEO's attention.
- Document Preparation and Management: Drafting, editing, and organizing important

documents such as reports, presentations, and meeting agendas. They often handle

confidential information and must ensure its security.
- Meeting Coordination: Arranging and preparing for meetings, including setting agendas,

organizing meeting logistics, and sometimes taking minutes during meetings.
- Liaison Role: Acting as a liaison between the CEO and other staff members, external clients, and

stakeholders. They may relay messages, coordinate joint projects, and ensure smooth

communication.
- Travel Arrangements: Planning and organizing travel itineraries, including flights,

accommodations, and transportation. They also manage the necessary travel documents like

visas and tickets.
- Expense Management: Handling the CEO's business-related expenses, ensuring they are

properly documented and submitted for reimbursement.
- Project Management Assistance: Assisting in managing or overseeing projects by keeping track

of progress, deadlines, and deliverables.
- Discretion and Confidentiality: Maintaining a high level of discretion and confidentiality, as

they often deal with sensitive information about the company, its employees, and its business

strategies.
- Ad Hoc Tasks: Performing various ad hoc tasks as needed, which can range from personal

errands to more professional responsibilities.

Educational Qualification:

- Should have graduated from a secretarial college or related experience.

Skills Set Required:

- Excellent Follow up Skills is the most important requirement.
- Should have working knowledge of MS OFFICE especially EXCEL and Word.
- Good Command over English.
- Shorthand Preferable.

Others:

- Age Should be 40+ Years.
- Married, preferably with kids.
- Staying 45 minutes travelling time from your office
- Should be honest & loyal.

Pay: ₹23,000.00 - ₹30,000.00 per month

**Benefits**:

- Health insurance
- Paid sick time
- Provident Fund

Schedule:

- Day shift
- Morning shift

Supplemental Pay:

- Performance bonus

Ability to commute/relocate:

- Bhubaneswar, Orissa: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- total: 2 years (preferred)

Work Location: In person

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