Admin Associate

**About Exly**:
Exly is an all-in-one business platform built for knowledge professionals, coaches, trainers & course creators to start, sell, market and manage their programs (courses, online sessions, consultations and workshops). Exly is a Y-Combinator backed start-up and has raised funding from India's top VC funds. The company is founded by IIT Kharagpur / IIM Calcutta / BCG alumni.

We are at the forefront of the Software-as-a-Service (SaaS) industry, revolutionising how Coaches & Trainers operate and thrive in today's digital landscape. With our cutting-edge solutions, we empower these Coaches & Trainers to streamline their operations, enhance productivity, and achieve their business goals more efficiently.

**Job Summary**:
**Responsibilities**:
1. Administrative Support:

- Assist in organising company events, meetings, and other activities that require logístical planning.
- Provide general administrative support, including handling incoming calls, mail, and managing the office reception as needed.
- Collaborate with cross-functional teams to address any operational challenges.

2. Vendor & Service Provider Coordination:

- Manage relationships with external vendors (e.g., office supplies, catering, maintenance) and negotiate contracts to ensure cost-effectiveness.
- Ensure timely payment processing for facility-related services and maintain an updated database of vendor contracts.

3. Office Space & Facility Management:

- Oversee the day-to-day operations of office facilities, organisation, and optimal functionality.
- Manage seating arrangements and workspace allocations, coordinating with HR and department heads for any changes.

4. Laptops & Equipment Management:

- Maintain and manage office equipment inventory, specifically laptops and related IT hardware.
- Track the issuance and return of laptops to employees and ensure their proper configuration, security, and functionality.
- Work closely with the IT team to schedule maintenance, updates, and repairs of office equipment.
- Ensure adherence to company policy for laptop security, including regular audits of issued devices.

5. Health & Safety:

- Ensure office premises adhere to safety regulations and company policies.
- Regularly conduct health and safety checks, fire drills, and manage first aid kits and emergency supplies.

**Qualifications**:

- Bachelor’s degree in Business Administration, Facility Management, or a related field.
- 1-3 years of experience in office administration, facility management, or similar roles.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and facility management software.
- Strong organisational and multitasking skills with attention to detail.
- Excellent communication and vendor management abilities.
- Ability to handle confidential information with integrity.

**Preferred Skills**:

- Experience in managing office IT assets.
- Basic knowledge of health and safety regulations.
- Strong problem-solving abilities and a proactive approach to operational challenges.

**Benefits**:
We are using technology to solve some of modernity's most exciting and challenging problems. Work with us to be part of an incredible journey in a high ownership and a fast-growing environment. If you are an ambitious professional with a passion for SaaS and thrive in a fast-paced, collaborative environment, we want to hear from you
- Work from Office
- Collaborative culture
- Vibrant and entrepreneurial work culture
- Healthcare insurance
- Career Growth opportunities

**Job Types**: Full-time, Permanent

Pay: ₹289,483.70 - ₹1,282,601.03 per year

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

**Experience**:

- Office Administration: 1 year (required)
- Vendor management: 1 year (required)
- Inventory management: 1 year (required)

Work Location: In person