Pa to CEO

2 days ago

Grant Road Mumbai Maharashtra, India HR POWER PAK Full time

**Job Title**: Personal Assistant (PA) to CEO

**Location**: Grant road

Experience: 0 -1 year

**Job Summary**:
**Key Responsibilities**:

- **Executive Support**:

- Manage and maintain the CEO's calendar, ensuring efficient scheduling and preparation for meetings.
- Coordinate and arrange travel, accommodations, and itineraries, optimizing time and cost.
- Prepare meeting agendas, compile documents, and take meeting minutes as needed.
- **Communication Management**:

- Screen incoming communication, prioritizing requests and ensuring prompt response or delegation.
- **Meeting and Event Coordination**:

- Organize internal and external meetings, managing logistics, materials, and follow-up actions.
- Coordinate and plan corporate events, presentations, and conferences as required.
- Handle VIP visitor arrangements and liaise with relevant departments to ensure a smooth visit.
- **Documentation and Information Management**:

- Maintain organized records, files, and confidential documents for the CEO.
- Track key deadlines, manage task lists, and ensure timely completion of CEO action items.
- Prepare and analyze reports or presentations based on business needs and CEO directives.
- **Project Support**:

- Assist in special projects, conducting research and gathering information as directed.
- Actively follow up on ongoing projects and provide updates to the CEO.
- Prepare reports and presentations related to ongoing projects or business performance.
- **Administrative Duties**:

- Oversee the CEO’s expenses, manage budget-related tasks, and process reimbursements.
- Order and maintain supplies required for the CEO's office.
- Support other administrative functions as required, assisting the executive team when needed.
- **Liaison with Internal and External Stakeholders**:

- Maintain effective communication with internal teams, board members, and stakeholders.
- Foster and manage relationships with external partners, clients, and vendors.
- Represent the CEO in meetings or events as directed.

**Key Qualifications**:

- **Education**:

- Bachelor’s degree in Business Administration, Management, or a related field preferred.
- **Experience**:

- Minimum of 1 year in an executive assistant or personal assistant role, ideally supporting C-level executives.
- Proven track record of handling confidential information and providing high-level support.
- **Skills**:

- Exceptional organizational and time-management skills.
- Strong communication skills, both written and verbal.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.

Pay: ₹12,000.00 - ₹15,000.00 per month

Schedule:

- Day shift

**Experience**:

- Personal assistant: 1 year (preferred)

Work Location: In person

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