Urgent Personal Assistant

4 weeks ago

Mumbai, Maharashtra, India Madchatter Brand Solutions Full time
Job Title: Personal Assistant to the CEO

Location: Mumbai

Experience: 2–4 years in a fast-paced support role

About the Role:

We're looking for a sharp, agile, and highly reliable Personal Assistant (PA) to the CEO — someone who can bring calm to chaos, streamline the day, and ensure everything runs like clockwork. You'll be the right hand to a dynamic, fast-paced leader who is constantly on the move, and you'll be expected to stay two steps ahead at all times.

This isn't a passive support role. It's for someone who owns their to-do list, is obsessively organised, and thrives in a high-energy environment.

Key Responsibilities:

- Calendar & Schedule Management: Keep the CEO's day running seamlessly — meetings, appointments, reminders, and time blocks
- Travel & Logistics: Plan, book, and manage travel itineraries, accommodations, and last-minute changes
- Communication Management: Handle calls, messages, emails, and follow-ups with discretion and speed
- Coordination: Liaise with teams, clients, vendors, and external stakeholders as needed
- Task Management: Track key to-dos, handle errands, manage personal tasks, and flag priorities proactively
- Documentation: Prepare documents, briefs, and notes; assist in basic formatting and editing
- Problem Solving: Step in wherever needed to remove roadblocks and keep things moving

What We're Looking For:

- 2–4 years of experience in a personal/executive assistant or administrative support role
- Excellent at multitasking, staying calm under pressure, and managing multiple priorities
- Top-notch communication and interpersonal skills
- Extremely organised, detail-oriented, and proactive
- High level of discretion, confidentiality, and trustworthiness
- Based in Mumbai and open to working full-time from the office

This Role is for You If You:

- Have a "get it done" attitude
- Anticipate needs before they're voiced
- Take pride in being the person the CEO can fully rely on
- Are energetic, responsive, and solutions-focused
- Don't wait to be told — you act
- This is more than a PA role — it's about being a trusted enabler to a leader building at full speed. If you're wired to manage chaos with grace, we'd love to meet you.

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