Front Desk Admin Executive

1 day ago

Mumbai Maharashtra, India Alpha Plus Technologies Full time

**Roles & Responsibilities**

1. Front Desk & Admin Management
- Attend incoming calls and redirect to the concerned stakeholders
- Attend visitors and guide them with their queries
- Ensure timely procurement and availability of stationery and other consumables as per office requirements
- Manage contacts with office administration-related service providers
- Ensure timely renewal of service contracts (like ACs, Fire Extinguishers, Pest Control, etc.) and update AMC sheet for Office Assets under the department’s charge
- Arrange for repairs & maintenance of office equipment, electric fixtures, furniture & fixtures, etc.
- Manage incoming & outgoing couriers and maintenance of records
- Maintain availability and check-in, check-out records of Library Books
- Update file, folder, important documentation residing in all office cupboards
- Make arrangement for Air / Train tickets and Hotel bookings for Management executives
- Oversee Office Assistants (OAs) & Driver in their day-to-day (leaves, voucher, attendance, etc.) activities

2. ISO Management:

- Responsible for Execution / Implementation of the Quality Management System & Information Security Management System in your respective function
- Responsible for effective execution of QMS Processes, Policies, Guidelines, and Procedures at the Department level
- Provide feedback on corrective action required or general inputs on QMS Policies, Procedures, and Guidelines, and Processes of QMS / ISMS Awareness Education, Training, Documents & Records Control, Change Management, and Incident Management, at the Department level
- Any other roles and responsibilities as may be suggested by Department Head and/or CEO

3. Personal Secretary to CEO
- Provide daily proactive and efficient secretarial & administrative support to the CEO
- Liaison with high profile and senior personnel for external meetings
- Manage daily meetings & calendar schedule for the CEO
- Act as a channel between the CEO & Senior management by co-ordinating internal meetings and liaise effectively with business support colleagues

**Qualification / Skill-sets**
- Any Graduate with 1 - 2 years of experience
- Basic Computer skills (MS-Office) are a must
- Pleasing personality and excellent oral and written communication skills are pre-requisite
- Quick learner

**Added Advantage Qualification / Skill-sets**
- Prior experience of 2 - 3 years in a similar job profile of Admin Executive and/or PS/PA to Management Executives
- Should be a self-initiator & approachable
- Good understanding of Office Management
- Good organizational and multi-tasking abilities

**Job Types**: Full-time, Permanent

Pay: ₹22,500.00 - ₹25,000.00 per month

**Benefits**:

- Flexible schedule
- Health insurance
- Leave encashment
- Paid time off
- Provident Fund

Schedule:

- Day shift

Work Location: In person

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