Executive- Administration

Location: Noida, India

Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billons of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure.

Present in India since 1953, Thales is headquartered in Noida, Uttar Pradesh, and has operational offices and sites spread across Bengaluru, Delhi, Gurugram, Hyderabad, Mumbai, Pune among others. Over 1800 employees are working with Thales and its joint ventures in India. Since the beginning, Thales has been playing an essential role in India’s growth story by sharing its technologies and expertise in Defence, Transport, Aerospace and Digital Identity and Security markets.
- Experience in managing the multi tenanted building and dealing with landlord + maintenance teams
- Expertise in soft skills including management of site security, physical security, security systems including cctv and access systems, housekeeping and office maintenance including zeal to drive innovation, transformation, change and efficiency strategically within organization.
- Take initiatives including use of technology to improve site efficiencies, managing KPIs and continuous improvement in administration operations.
- Understanding of Building infrastructure & back up source to provide non stop service to the site in regards of Electrical, Water, power redundancy, Building Genset failures, electrical panel failures, Earthing etc.
- Establish and manage vendor relationships to include but not limited to property management, service agreements, security system, plant services, maintenance, office furniture, etc.
- Day to Day Office Facilities and Maintenance, Vendor Management & rate contracts.
- Should have expertise in complete travel requirements which cater all kinds of domestic and international travel needs, flight ticketing, visa processes, meet & assist facility at the airports, special preferences, forex cards and cash requirements, calling card requirements etc.
- Experience in Event management so that can closely work with COMMS team for outdoor to indoor conferences, formal & informal meetings, brand launches, townhalls, employee engagement activities, stage shows, team motivational events, outstation tours etc.
- Should have understanding of critical infrastructure like UPS, VRV, PAC Fire System, WLD etc. installed on site.
- Should be available to provide support 24/7 and coordinate with Multi Specialist Technicians (MST) given the critical Electrical, HVAC & IT infrastructure.
- Make sure to take care of security of office employees at site, manage accidents, issues and complaints, and handle medical emergencies for the office through continuous improvements.
- Propose & Implement cost saving measures at site.
- Ensure all compliances are checked and adhered.
- Exemplary behavior in regards with Business Ethics and patience levels.
- Must exercise solid judgment and perform as a team player while executing duties.
- Demonstrated ability to interface with employees at all levels in the organization.

Skills and Qualification
- Bachelors/Master’s Degree with Minimum 8-10 years of work experience in core site administration & facilities.
- Proficiency in MS- Office, Outlook.
- Verbal and written communication
- Result Oriented
- Stakeholder Management
- Adaptability to different tasks
- Analytical and multitasking skills
- Problem Solving Approach
- Collaborative Approach