Personal Secretary

4 days ago

Bengaluru, India AIR Full time

JOB DESCRIPTION(Summary of job)
- Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of her day to day affairs, and most effective use of the time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence. Main responsibilities - Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary. - Manage Director’s travel arrangements (including visas/accommodation). - Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate. - Maintain Director’s office systems, including data management and filing. - Maintain records of Director’s contacts. - Screen calls, enquiries and requests, and deal with them when appropriate. - Assist Director in researching and following up with action on matters which fall within the Director’s responsibility - chasing responses, triggering follow-up action. - Produce documents, briefing papers, reports and presentations for the Director. - Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers. - Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers. - Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events. - Meet and greet visitors at all levels of seniority. - Supervise all Trust incoming/outgoing mail. - Any other duties as may reasonably be required by the Director

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹40,000.00 - ₹100,000.00 per month

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus

**Speak with the employer**
+91 8951617551

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