Personal Secretary
5 days ago
**Primary Responsibilities**:
- **Schedule & Time Management**:
- Maintain and manage the daily, weekly, and monthly calendar of the Secretary.
- Schedule, confirm, and coordinate meetings (both online and offline), site visits, and appointments.
- Ensure timely reminders and background preparation for all engagements.
- **Institutional Coordination & Liaison**:
- Act as a key liaison between the Secretary’s Office and all Heads of Institutions, Department Heads, and Administrative Officers.
- Follow up regularly on directives and policies issued by the Secretary’s Office to ensure compliance and execution.
- Provide timely updates on institutional developments and escalations where necessary.
- **Project & Task Follow-Up**:
- Provide daily and weekly follow-up on all ongoing projects, initiatives, and special assignments of Harsha Institutions.
- Maintain a detailed task tracker and progress update sheet to ensure all action points are being addressed.
- **Participation in Core Committees**:
- Be a point of contact and administrative member in key committees and teams constituted by the Secretary (e.g., Admissions Committee, Organizing Committee, Disciplinary Board, NAAC/Accreditation Teams, etc.).
- Record and circulate minutes, coordinate implementation, and follow up on deliverables.
- **Document and Communication Management**:
- Draft official letters, internal memos, meeting minutes, and confidential correspondence on behalf of the Secretary.
- Ensure filing and documentation of all official communications and policy circulars issued from the Secretary’s desk.
- **Travel and Hospitality Management**:
- Plan and coordinate complete travel arrangements including booking of flights, trains, taxis, and accommodation for official travel.
- Manage travel itineraries, provide real-time updates, and ensure hospitality arrangements are in place.
- **Logistics & Personal Assistance**:
- Look into daily comfort requirements including meals, refreshments, and seating arrangements for the Secretary during office hours or travel.
- Ensure availability of required materials, files, and digital resources at all times.
- **Monitoring Institutional Affairs**:
- Keep a close watch on matters concerning the day-to-day functioning of all institutions under the Harsha banner.
- Bring critical matters to the notice of the Secretary and suggest appropriate follow-up or solutions.
- **Event and Visit Coordination**:
- Oversee preparation and coordination for events, inspections, academic audits, and VIP visits involving the Secretary.
- Ensure the Secretary is well-briefed and supported for institutional events and conferences.
- **Stakeholder Engagement**:
- Assist the Secretary in communication with trustees, advisors, government officials, university bodies, collaborators, vendors, and media.
- Coordinate timely responses to institutional queries, partnership proposals, and stakeholder communications.
- **Confidentiality and Professionalism**:
- Handle all confidential documents and conversations with absolute discretion and professionalism.
- **Additional Responsibilities**:
- Support HR-related and recruitment coordination when required by the Secretary.
- Assist in collecting updates on academic performance, admissions, placements, legal matters, branding, and policy enforcement.
- Coordinate across microsites, new ventures, or institutions being planned or launched under the Harsha Group.
Pay: ₹20,000.00 - ₹35,000.00 per month
**Benefits**:
- Food provided
Schedule:
- Day shift
Work Location: In person
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