Tender Executive

12 hours ago

Mp Nagar Bhopal Madhya Pradesh, India Ruchi Security Printers Pvt Ltd Full time

**Job Title**: Tender Executive

**Working Hours**: 10:00 AM - 6:30 PM

**Job DescriptionRoles & Responsibilities**:

- **Tender Identification & Circulation**:

- Daily browsing of tenders from various sources (government websites, portals, etc.).
- Timely circulation of relevant tenders to concerned departments or stakeholders.
- **Bid Preparation & Submission**:

- Coordinate, prepare, and compile bid documents including tender questionnaires, pre-qualification forms, and compliance checklists.
- Ensure proper formatting and standardization of documents (fonts, logos, layout) as per tender requirements.
- Monitor tender submission deadlines and ensure timely submissions, including document printing, binding, and packaging.
- **Tender Process Management**:

- Follow up on tender registration, EMD payments, and document uploads across different government departments and online portals.
- Coordinate with internal departments such as Planning, QA/QC, HSE, Engineering, Production, and Commercial to compile bid-related information.
- **Client & Department Coordination**:

- Maintain smooth communication with clients/customers for clarification and updates.
- Support the Commercial team in maintaining and building relationships with potential and existing clients.
- **Documentation & Compliance**:

- Maintain accurate records of all tenders, submissions, and correspondence.
- Assist in drafting business proposals and ensuring compliance with all tender requirements.

**Job SpecificationRequired Qualifications**:

- Bachelor’s Degree in any stream from a recognized university.

**Experience**:

- Minimum 1 year of relevant experience in tendering or bidding processes, preferably in government tenders.

**Desired Skills**:

- Proficiency in **Government E-Marketplace (GeM)** and **e-Procurement Portals**.
- Strong communication skills in English and Hindi.
- Sound understanding of tender rules and procedures.
- Proficiency in MS Office tools - especially MS Word and Excel.
- Good Hindi and English typing skills.

Work Location: In person

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