Tender Executive

20 hours ago

Bhopal Madhya Pradesh, India VIKRAM SECURITY PRIVATE LIMITED Full time

**Position Overview**:
**Key Responsibilities**:

- **Tender Documentation & Submission**:

- Coordinate, prepare, and compile bid submission documents including pre-qualification questionnaires, RFPs, RFQs, and compliance documents.
- Prepare technical and financial bids with assistance from senior team members.
- Submit tenders through online portals including GeM, eProcurement sites, and other relevant government/private platforms.
- **Client Interaction & Follow-Up**:

- Respond to client queries related to tenders and procurement documentation.
- Maintain continuous follow-up with prospective clients for updates, clarifications, and purchase order status.
- **Portal Management (GeM & Others)**:

- Handle end-to-end operations on GeM portal, including product/service uploads, catalogue management, price updating, order processing, and fulfilment tracking.
- **Tender Search & Opportunity Identification**:

- Monitor and search for relevant tender opportunities through government and private sector portals and subscriptions.
- **Internal Coordination**:

- Liaise with purchase, accounts, logistics, and sales departments to ensure seamless documentation, compliance, and order execution.
- **Record Keeping & Reporting**:

- Maintain detailed records of all tender submissions, outcomes, POs, and delivery schedules.
- Prepare periodic reports for senior management on tender status, success rate, and analysis.
- **Data & Documentation Management**:

- Maintain organized records and databases of tender-related activities.
- Analyse tender results and competitor pricing for process improvements.
- **Compliance & Timely Execution**:

- Ensure compliance with all tender submission guidelines and deadlines.
- Coordinate to meet all mandatory requirements, certifications, and approvals before submission.

**Required Skills**:

- Proficiency in **MS Office (Word, Excel, PowerPoint)** and document formatting.
- Strong written and verbal communication skills in **English and Hindi**.
- Attention to detail with excellent documentation and data management ability.
- Knowledge of **GeM Portal**, **government procurement processes**, and eTendering platforms.
- Ability to multitask, prioritize, and meet strict deadlines.
- Familiarity with basic **commercial terms**, **procurement policies**, and **financial bid structuring**.
- Strong interpersonal and coordination skills for working with cross-functional teams.
- Proper & regular Reporting to higher management
- Knowledge of government compliance and legal aspects related to tenders (preferred).

**Qualifications**:

- **Minimum Education**: Graduate in any discipline (Preference for Accounting/Commerce/Management background).
- **Experience**: Prior experience in tendering, bid submission, or procurement operations preferred.

**Salary**:

- ₹12,000 - ₹18,000 per month (based on interview performance)

**Office Timings**:

- **10:00 AM - 7:00 PM (Monday to Saturday)**

Pay: ₹12,000.00 - ₹20,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Internet reimbursement
- Leave encashment
- Paid sick time

Schedule:

- Day shift

Supplemental Pay:

- Overtime pay

Work Location: In person

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