Tender Executive

10 hours ago

Karondh Bhopal Madhya Pradesh, India Netbeans Systems Pvt. Ltd. Full time

**Tender Executive Job Roles & Responsibilities**

**1. Tender Identification & Monitoring**
- Monitor government portals (e.g., GEM, CPPP, eProcurement) and private tender websites for relevant opportunities.
- Subscribe to tender alert services to ensure timely information.
- Maintain a tender tracking sheet (due dates, documents needed, etc.).

**2. Document Preparation**
- Collect and organize all required documents like company profile, certificates (GST, PAN, MSME, ISO, etc.).
- Coordinate with internal departments (Finance, Legal, Technical, etc.) to prepare technical and commercial documents.
- Ensure documents are as per the eligibility and bid submission requirements.

**3. Bid Submission**
- Prepare tender submission files (both online and offline).
- Upload documents on e-tendering portals or submit hard copies to designated offices.
- Ensure compliance with formatting, deadlines, and digital signing (DSC usage).

**4. Commercial & Financial Bid Management**
- Prepare and verify BOQs (Bill of Quantities) or price bids in coordination with the finance/procurement team.
- Analyze cost estimates and profit margins to ensure competitiveness.

**5. Coordination & Communication**
- Liaise with clients, consultants, vendors, and internal teams to resolve tender queries or clarifications.
- Attend pre-bid meetings and take notes on key requirements and changes.

**6. Tender Evaluation & Follow-Up**
- Track the status of submitted tenders.
- Coordinate for clarifications, negotiations, or technical presentations if shortlisted.
- Maintain documentation of awarded and rejected tenders for learning and records.

**7. Reporting & Documentation**
- Maintain comprehensive tender files (soft and hard copies) for audits and references.
- Prepare weekly/monthly reports for management showing participation status, success rates, and pending actions.

**8. Policy & Compliance**
- Ensure tender participation complies with company policies, government norms, and legal requirements.
- Stay updated with GFR rules, eProcurement guidelines, and bid submission protocols.

**9. Support During Execution Handover**
- Assist project managers during the handover of awarded contracts.
- Provide all technical/commercial tender data to the project team.

**Required Skills**:

- Strong attention to detail and documentation
- Familiarity with eProcurement platforms
- Good communication and coordination skills
- Knowledge of Microsoft Office (Excel, Word, etc.)
- Basic understanding of legal, financial, and technical documents

**Job Types**: Full-time, Permanent, Fresher, Internship
Contract length: 3 months

Pay: ₹8,086.00 - ₹15,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Commission pay
- Joining bonus
- Overtime pay
- Performance bonus
- Quarterly bonus
- Shift allowance
- Yearly bonus

Work Location: In person

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