Administration Assistant

1 day ago

Shivane Pune Maharashtra, India Veeraja Industries Pvt Ltd Full time

**Administrative Management**:

- Oversee office operations and administrative functions to ensure smooth daily operations.
- Manage office supplies inventory and place orders as needed.
- Coordinate and facilitate office services such as maintenance, mailing, supplies, and equipment.
- Organize and maintain filing systems, both electronic and physical.
- **Communication**:

- Screen and direct phone calls and distribute correspondence.
- Handle inquiries and requests from employees and external parties.
- **Event Coordination**:

- Plan and coordinate company events, meetings, and conferences.
- Arrange catering, venue, and logistics for events and meetings.
- Prepare materials and presentations for events as needed.
- **Financial Administration**:

- Assist with budget preparation and expense management.
- Process invoices, manage accounts payable, and handle petty cash.
- Maintain records of financial transactions and prepare financial reports.
- **Project Management**:

- Assist in the planning and execution of special projects.
- Track project progress and provide updates to the executive team.
- Ensure projects are completed within scope, time, and budget.
- **Other Duties**:

- Perform other related duties as assigned by the executive team.
- Continuously improve administrative processes and procedures.

**Qualifications**:

- **Education**: Bachelor’s degree in Business Administration, Management, or related field preferred.
- **Experience**: Minimum of 2-3 years of experience in an executive assistant or administrative role.
- **Skills**:

- Strong organizational and time-management skills.
- Excellent verbal and written communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle confidential information with discretion.
- Strong problem-solving skills and attention to detail.
- Ability to multitask and prioritize tasks effectively.
- Professional demeanor and strong interpersonal skills.

**Education**:

- Bachelor's (required)

**Experience**:

- total work: 2 years (required)

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

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