Admin Operations

**Location**: Fort, Mumbai
**Salary Range**: ₹20,000 - ₹25,000 per month
**Department**: Administration & Operations
**Employment Type**: Full-time

**Introduction**

Gilco Global is committed to delivering premium mobility solutions, including **elevators, escalators, and dumbwaiters**. Since 2014, we have proudly served the Indian market and built lasting relationships with reputed clients across residential, commercial, and institutional segments.

As the **Indian partner of ORONA (Spain) and SJEC (China)** — globally established OEMs renowned for their engineering excellence and safety standards — we ensure that all our products are **100% imported, manufactured at source, and compliant with EN81 European standards**.

With a growing presence across India, including major installations in metros, airports, hospitals, hospitality, and residential complexes, Gilco Global is shaping the way people **move, connect, and experience modern spaces**.

We are now strengthening our Mumbai operations with a dedicated **Admin & Operations professional**, who will ensure seamless support for our projects, vendors, and teams.

**Key ResponsibilitiesProject Management (Daily)**
- Prepare and monitor project and maintenance schedules.
- Map prerequisites before execution and maintain readiness logs.
- Track daily expenses (cash flow ledger) and update records accurately.
- Record responsibilities and monitor day-to-day operational activities.
- Update asset entries and records on FieldCircle (FC).

**Administration (Daily/Weekly/As Required)**
- Manage payroll inputs including salaries and conveyance reimbursements.
- Procure and manage administrative assets and consumables.
- Create purchase orders and track until approval or cancellation.
- Reconcile and review medical insurance records.

**Asset Management (Weekly/As Required)**
- Track Annual Maintenance Contracts (AMCs).
- Monitor fixed assets and maintain logs.
- Oversee office consumables (stationery, printing, pantry).
- Maintain expense ledgers for assets under maintenance.

**Vendor Management (As Required)**
- Conduct KYC for B2B/B2C vendors and upload verified documents on FC.
- Obtain a minimum of 3 quotations per requirement and prepare comparative statements with logic notes.
- Expand and manage the vendor base; empanel vendors on FC.
- Verify and onboard subcontractors as per company policy.

**Task Monitoring (Daily on FieldCircle)**
- Ensure the number of daily jobs logged does not exceed contractual figures.
- Maintain updated records on FC for all admin, vendor, and asset-related tasks.

**Requirements**:

- Graduate in **Business Administration / Commerce / Operations**.
- 2-4 years’ experience in **Administration, Vendor, or Operations Management**.
- Proficiency in **Excel, FieldCircle (or equivalent task software), payroll basics, and procurement workflows**.
- Strong organizational and communication skills.
- Process-driven, detail-oriented, and able to multitask effectively.

**Why Join Gilco Global?**

At Gilco, every role links back to our promise — **mobility that elevates lives**. As part of Admin & Operations, you will not just manage paperwork; you will be **the backbone of project delivery**, ensuring that systems run smoothly, vendors stay engaged, and teams remain supported. This is your chance to bring **structure, accountability, and precision** to an industry shaping the future of urban mobility.

**How to Apply**

**“Application for Admin & Operations - Mumbai Office”**.

For queries, please reach out to our **toll-free number: 1800-3133-33551**.

Pay: ₹196,046.30 - ₹400,000.00 per year

**Benefits**:

- Cell phone reimbursement
- Health insurance

Work Location: In person