Admin & Operations Executive

2 days ago

Mumbai, India EarthFokus Full time

Job Title:  Admin & Operations Executive Location:  Chennai (On-site) Employment Type:  Full-time About the Role We are looking for a reliable and detail-oriented Admin & Operations Executive to manage daily office operations, HR coordination, documentation, and finance support. You will ensure smooth internal processes, timely reimbursements, and audit-ready records. Key Responsibilities Track attendance and manage reimbursements, allowances, and petty cash. Maintain vendor records, coordinate POs, invoices, and procure office supplies. Handle staff travel bookings, logistics, and office utilities. Maintain expense registers and support GST, audits, and statutory submissions. Organise licenses, insurance, renewals, and maintain a central digital admin folder. Coordinate with teams to ensure timely submissions and compliance. Required Skills & Attributes Strong organisational skills and attention to detail Proficiency in Google Workspace, Excel, and Notion Trustworthy with confidential financial and administrative data Proactive, process-driven, and calm under pressure Experience 2–5 years in admin, office operations, accounts support, or facility management Startup or mid-sized corporate experience preferred Key Performance Indicators Reimbursements processed within 3 days Attendance reports 100% accurate monthly Petty cash and utility records with zero discrepancies Administrative documents audit-ready within 1 working day

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