Admin Operations

Location: Fort, Mumbai

Salary Range: ₹20,000 – ₹25,000 per month

Department: Administration & Operations

Employment Type: Full-time

Introduction

Gilco Global is committed to delivering premium mobility solutions, including elevators, escalators, and dumbwaiters. Since 2014, we have proudly served the Indian market and built lasting relationships with reputed clients across residential, commercial, and institutional segments.

As the Indian partner of ORONA (Spain) and SJEC (China) — globally established OEMs renowned for their engineering excellence and safety standards — we ensure that all our products are 100% imported, manufactured at source, and compliant with EN81 European standards.

With a growing presence across India, including major installations in metros, airports, hospitals, hospitality, and residential complexes, Gilco Global is shaping the way people move, connect, and experience modern spaces.

We are now strengthening our Mumbai operations with a dedicated Admin & Operations professional, who will ensure seamless support for our projects, vendors, and teams.

Key ResponsibilitiesProject Management (Daily)

• Prepare and monitor project and maintenance schedules.
• Map prerequisites before execution and maintain readiness logs.
• Track daily expenses (cash flow ledger) and update records accurately.
• Record responsibilities and monitor day-to-day operational activities.
• Update asset entries and records on FieldCircle (FC).
• Draft and send project-related emails within defined timelines.

Administration (Daily/Weekly/As Required)

• Manage payroll inputs including salaries and conveyance reimbursements.
• Procure and manage administrative assets and consumables.
• Create purchase orders and track until approval or cancellation.
• Reconcile and review medical insurance records.

Asset Management (Weekly/As Required)

• Track Annual Maintenance Contracts (AMCs).
• Monitor fixed assets and maintain logs.
• Oversee office consumables (stationery, printing, pantry).
• Maintain expense ledgers for assets under maintenance.

Vendor Management (As Required)

• Conduct KYC for B2B/B2C vendors and upload verified documents on FC.
• Obtain a minimum of 3 quotations per requirement and prepare comparative statements with logic notes.
• Expand and manage the vendor base; empanel vendors on FC.
• Verify and onboard subcontractors as per company policy.

Task Monitoring (Daily on FieldCircle)

• Ensure the number of daily jobs logged does not exceed contractual figures.
• Maintain updated records on FC for all admin, vendor, and asset-related tasks.

Requirements

• Graduate in Business Administration / Commerce / Operations.
• 2–4 years' experience in Administration, Vendor, or Operations Management.
• Proficiency in Excel, FieldCircle (or equivalent task software), payroll basics, and procurement workflows.
• Strong organizational and communication skills.
• Process-driven, detail-oriented, and able to multitask effectively.

Why Join Gilco Global?

At Gilco, every role links back to our promise — mobility that elevates lives. As part of Admin & Operations, you will not just manage paperwork; you will be the backbone of project delivery, ensuring that systems run smoothly, vendors stay engaged, and teams remain supported. This is your chance to bring structure, accountability, and precision to an industry shaping the future of urban mobility.

How to Apply

Interested candidates may send their updated resume to with the subject line:

"Application for Admin & Operations – Mumbai Office".

For queries, please reach out to our toll-free number:

Job Type: Full-time

Pay: ₹196, ₹400,000.00 per year

Benefits:

• Cell phone reimbursement
• Health insurance

Work Location: In person