Executive Assistant

**Executive Assistant - Research, Personal Coordination & Financial Management**

**Company/Principal**:
Chairman’s Office, Emirates Worldwide Group

(For Personal, Business, and Research Coordination Support)

**Job Type**:
Full-Time | On-Site or Hybrid (India/UAE, based on preference)

**Objective of the Role**:
To assist the Chairman in managing and organizing daily communications, conducting deep research across various domains (real estate, investment, design, business), tracking and managing personal finances and expenditures, and handling day-to-day coordination in both personal and professional spheres.

**Key Responsibilities**

1. Message & Communication Management
- Identify and track:

- Tasks
- Key instructions
- Follow-ups
- Information shared
- Transcribe voice notes and sort screenshots or links into digital folders.
- Maintain a searchable archive for past communications.

2. Web Research & Information Compilation
- Conduct detailed research on:

- Real estate projects (in UAE, India, Oman, etc.)
- Companies and competitors
- Investment options
- Interior/garden designs and architectural inspirations
- Summarize findings in structured formats: Excel, Word, PDF.
- Compare product features, pricing, and give pros/cons analysis.
- Maintain a digital knowledge base organized by topic/category.

3. Personal Financial Expense Management
- Track daily/monthly personal expenses:

- Cash, UPI, card, wallet, staff reimbursements
- Categorize (travel, food, family, business-related, medical, etc.)
- Maintain and reconcile spreadsheets regularly.
- Flag irregularities or large/unusual expenses.
- Assist with payments, reminders, bills, and coordination with accountants.
- Prepare monthly reports and assist in budgeting.

4. Daily Schedule & Coordination
- Maintain and update calendar (meetings, family appointments, tasks)
- Set reminders for events, deadlines, travel, birthdays, bills, renewals.
- Coordinate with internal staff, vendors, and external contacts.
- Assist with planning travel, hotel bookings, appointments, deliveries, etc.

5. Administrative & Personal Support
- Prepare visual presentations or reports when needed.
- Manage document folders (both digital and hard copy filing).
- Handle personal tasks like ordering items, setting reminders, or follow-ups with service providers.
- Ensure confidentiality and discretion at all times.

Preferred Qualifications
- Bachelor’s Degree in:

- Business Administration (BBA/MBA)
- Mass Communication / English Literature
- Commerce (B.Com / M.Com)
- Information Management / Design (if regular design research involved)
- 2-4 years of experience as an Executive Assistant / Personal Assistant / Research Analyst
- Experience in working with founders, directors, or entrepreneurs is highly preferred.

**Area Skils**
- Communication - Fluent in English (written & spoken), polite & professional
- Research - Strong Google search techniques, document review, sourcing and summarizing
- Organization - Task management, calendar handling, note-taking, prioritizing
- Finance - Excel proficiency (formulas, tables), expense tracking, reconciliation
- Productivity - Google Workspace, Microsoft Office, Nation, Trello
- Tech Comfort - Voice-to-text apps, PDF tools, ChatGPT, Canva (optional)

Location & Working Hours
- Location: Indore

Pay: ₹20,000.00 - ₹50,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- Vijay Nagar, Indore, Madhya Pradesh: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- Executive Assistant: 2 years (preferred)

**Language**:

- English (preferred)

**Location**:

- Vijay Nagar, Indore, Madhya Pradesh (preferred)

Shift availability:

- Day Shift (preferred)

Willingness to travel:

- 25% (preferred)

Work Location: In person