Facility Executive- Soft Services

JLL supports the Whole You, personally and professionally.
TITLE
Facilities Executive - Soft Services
BUSINESS UNIT
Integrated Facilities Management
REPORTING TO
Assistant Facilities Manager - Soft Services
DIRECT REPORTS
Onsite Shift Supervisors (Soft Services)
POSITION GOALS
- To provide comprehensive management of services covering all facility services to JLL, with a focus on continuous improvement.
- To achieve financial and other targets established by both the Senior Facilities Manager and Assistant Facilities Manager.
- Achievement of the Key Performance Indicators and Service Level Agreement targets.
- Sets stretch targets for team to achieve maximum team performance
- Is able to make difficult decisions and resolve problems or improve operations.
- Actively searches out opportunities to achieve best results
- Promotes open, constructive and collaborative relations with superiors, subordinates, peers and clients.
- Gains respect of JLL people, and where appropriate, with the broader business community.

DUTIES AND RESPONSIBILITIES
- Ownership of the day-to-day administration, including reports generation of the stocks tracker.
- Provide assistance to the AFM & Campus manager in managing all IFM Soft services, administrative functions, Housekeeping services and facility services and any other administrative functions as deemed by JLL.
- Developing and implementing procedures and performance measures to ensure simplification and accuracy of work methods and reliability of FM
- Ensuring an adequate supply of consumables/materials and service for the proper operation of services and enter into supply and service contracts as approved by the client
- Maintain appropriate stock levels of all consumables to ensure smooth operations & escalate in time to achieve availability of stocks.
- Vendor invoices processing aligned with JLL finance process.
- Statutory compliance check of all vendor invoices.
- Routinely Inspect all services to ensure performance measures are being maintained
- Set stretch targets for self to achieve maximum team performance

Reporting
- Contribute to the Weekly FM Meeting Minutes
- Contribute to the Monthly Management Report to JLL and other reports as required

Others
- Participate in Emergency Evacuation procedures including crisis management and business continuity.
- Manage all Health and Safety issues and actively participate in Health and Safety reviews

EMPLOYEE SPECIFICATIONS
- Experience in Facilities Management is required.
- Strong Customer Service focus
- Excellent people skills and ability to interact with a wide range of client staff and demands
- Knowledge of Occupational Safety requirements
- Strong PC literacy and proven ability to manage daily activities using various systems.
- Demonstrated experience with continuous improvement initiatives highly desirable
- Demonstrated experience with client reporting and preparation of reports required.
- Graduate in any discipline
- 3 - 5 years experience in facilities management
- Tertiary qualifications in hotel management / building management and/or business desirable
- Proven ability to function effectively as part of a team
- Proven ability to initiate and follow through with improvement initiatives

KEY PERFORMANCE MEASURES
- Compliance with the Service Level Agreement
- Achievement of contracted Customer Satisfaction expectations
- Achievement of savings initiatives as agreed with Client
- Delivery of Agreed Initiatives as per JLL Initiatives Road Map
- Achievement of service delivery goals as agreed with manager

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives