Emea Company Secretary

14 hours ago

Pune Maharashtra, India AllianceBernstein Full time

Role overview

Qualifications required:
A successful Assistant Company Secretary should have the following qualifications:

- Bachelor’s or a master’s degree in law degree from a reputed university. Member of the Institute of Company Secretaries of India.
- Previous experience as an Assistant Company Secretary in a similar role within the financial services industry.
- Knowledge of corporate governance principles and relevant legislation.
- Prior experience in transactional legal, corporate legal and corporate secretarial work
- Experience of working in a regulated or financial services environment would be preferable.

Skills/ Experience required:

- 3+ years’ experience as a Company Secretary;
- ability to multi-task, trouble-shoot, and work well with multiple departments/sources of information;
- Experience with a Document Management System (DMS) and Corporate Governance Software;
- IT literate with a good knowledge and high degree of competency in the use of Microsoft Word, Microsoft Excel and PowerPoint.
- A strong attention to detail and ability to handle confidential information.
- Proven negotiation skills at a senior level demonstrating gravitas and providing confidence to key stakeholders is essential.
- Ability to operate at pace and adapt to a fast changing internal and external environment.
- Highly detail orientated;
- Ability to prioritise workload and be able to work under pressure to tight deadline;
- Strong interpersonal skills as the position involves contact with other staff members across the business;
- You must be able to communicate clearly and appropriately, both orally and in writing;

Key responsibilities:

- Administer the EMEA corporate entities and SPVs including filings;
- Draft documents for the EMEA corporate entities, including board minutes, resolutions, option deeds and share certificates;
- Conduct contract management responsibilities including organizing the filing of contracts and signings;
- Provide governance advisory and implementation service;
- Provide guidance to directors and others, as appropriate, on their duties and responsibilities at both induction and upon request;
- Manage the collation of mandatory information from the board and committee members in support of regulatory requirements ensuring up to date records are maintained;
- Respond to queries from internal stakeholders and the wider group in a timely fashion;
- Maintain up-to-date records and staying diligent with updates for global entities and acquisitions, and complete required filings;
- Liaise with external company secretarial support for necessary assistance and updates.
- Supporting year-end processes, including updating strategic and directors reports and contributing to the approval of accounts and their submission to Companies House;
- Arranging Board/Committee packs including collating materials from different business units, drafting of agenda, circulating materials to directors and uploading materials to Diligent;
- Drafting Board/Committee resolutions and minutes, including arranging signature by the Chair and filing the same to Document Management System (DMS);
- Undertaking Companies House filings and maintaining company books;
- Providing general support to the Legal and Compliance teams as required.

Pune, India

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